This position is responsible for specific day-to-day business activities of the regional service center. Responsible for invoicing activities, client follow-up actions, preparation of forecasting and other accounting reports, and other activities as required by the Service Center Manager.
What you'll be doing:
Responsible for specific day-to-day business, project management, and accounting activities of the region Service Center
Confirm that customer order entry information is correct, assign project cost estimates, and process Order Acknowledgement letters
Coordinate specific contract requirement needs, as required
Review client and project data records to ensure completeness, accuracy, and timeliness
Summarize cost data in preparation for client billing
Issue client billing for the service center/region
Maintain contact with customers and outside vendors to assist in resolving local collection and payables issues
Review project status weekly
Analyze financial and other business data to develop recommendations for management
Consult with operational management to identify and provide business data needed to meet operational objectives, improve business procedures, resolve problems, and improve reporting
Identify and implement cost-saving initiatives
Responsible for overseeing all aspects associated with the projects, such as open project data base, issuing purchase orders, entering project-related expenses into the system, and ensuring project reports are completed in a timely manner and sent to client when the project is complete
May include Intermediate-level Network Administrator responsibilities, such as user set-ups, back-up restorations, upgrades, and troubleshooting computer hardware/software problems
Who we're looking for:
Minimum of three years' experience in service center administration, invoicing, and/or bookkeeping
Must be proficient with Oracle, MS Word, Excel, Power Point, Access, and Outlook
Should have a thorough understanding of accounting practices
Required work in a service center environment, including computer and telephone use
Must be able to clearly communicate with clients and employees, both verbally and in writing