Job Description:
This position requires assisting a head of Human Resources & General Affairs to ensure that all Human Resources and General Affairs functions are running well in accordance with the Company's established procedures, rules and regulations, and find solutions towards any issue that may arise. Primary activities and tasks include but not limited to assisting the head of HR&GA with the following:
General Administration
Types agendas, letters, memorandums, notices and other materials from rough draft or verbal instructions and proofreads material for completeness and accuracy.
Prepare and submit expense reports for executives
Coordinate office-wide outings
Arrange monthly lunch
Prepare FedEx label
Order office supplies
Maintain/Clean Kitchen equipment (Coffee Machine, Fridge, Dishwasher, Water machine & etc.)
Order Kitchen supplies and stock them
Organize and keep the storage room neat
Order Business Cards
Maintain Company Phone List
Book a conference room
Coordinate and arrange gifts for employees (Sympathy/Congratulatory/Anniversary Gifts)
Human Resources
Maintain and update Company Organizational Chart on a monthly basis
Maintain and update the information (policies/holiday schedule/updated training materials & etc.) on company intranet "PSEConnect".
Conduct Employee Trainings (Ex. harassment/discrimination course, IT security & etc.)
Keep track of completion of employee trainings
Make sure Job Descriptions for all employees are updated annually by managers and reflected inPSEConnect
Help Employees with performance review or goal setting process if needed
Keep track of status and completion of employees' performance reviews and new goals
Maintain and update Employee Policies when necessary
Support Annual Open Enrollment process
Fixed Asset Management
Update fixed asset summary per location on a monthly basis
Coordinate with IT/facility Department to make sure purchase acquisition forms are prepared and approved on a timely basis
Coordinate with IT/facility & GL Departments to make sure Fixed asset disposals requests are prepared and approved on a timely basis
Fixed Asset Location Transfer
Conduct Physical Fixed Asset Inspection annually
Any other duties as assigned.
Qualifications
At least 5 years of experience as an administrative or HR assistant
Excellent written and verbal communication skills
Computer literate with capability in email, Microsoft Office, and related business and communication tools
Fantastic organizational and time management skills
Meticulous attention to detail
Ability to accurately follow instructions
High ethical standards and ability to exhibit a high level of confidentiality
Bachelor's degree in business administration, human resources or related -preferable
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