We are seeking a detail-oriented and organized Administrative Assistant to join our team.
As the first point of contact for most clients, the administrative assistant must be friendly, knowledgeable, and capable of answering questions and providing important information.
You will also be responsible for accounting operations including: invoicing, generating quotes, receiving and recording payments, reaching out to all clients to begin renewal process of accounts, and keeping accurate record of transactions and correspondences.
This is a full-time, in-person position, located in Oviedo, Florida.
**Responsibilities:**
- Manage incoming calls, visitors, and e-mail inquiries with professionalism and courtesy.
- Manage accounting tasks: receiving and processing payments, generating quotes and invoices, preparing and making deposits, and paying bills and invoices.
- Facilitate weekly office meetings
- Utilize computer literacy skills to perform various administrative tasks
- Utilize QuickBooks for accounting tasks
- Provide general administrative support
- Responsible for basic onboarding of company's new hires
- Prepare packages, create shipping labels, and deliver to appropriate shipping company
- Other duties as assigned
**Requirements:**
- Bachelor's Degree in relevant field
- Related experience in an office environment
- Excellent phone etiquette skills.
- Possess strong attention to detail and trustworthiness
- Proficiency in Microsoft Office, QuickBooks, and basic technology
- Knowledge of phone systems and ability to handle multiple lines preferred.
- Ability to work independently
- Must be reliable and flexible.
Must be looking for permanent, full time employment
About Engineerica,
At Engineerica, we believe in the power of technology to help make our clients' jobs easier, improve performance, and provide actionable insights. That belief has helped shape the software solutions we have crafted for the higher education, events, and business markets. We're able to help deliver these solutions thanks to a talented team comprised of people like you. If you're ready to help educators deliver better support to students and conference organizers better manage their events, then we invite you to apply for this opportunity.