A global investment professional recruiting firm is seeking a receptionist & office administrator to join their New York office! The ideal candidate is polished, professional, incredibly detail oriented, and a hard worker with a "can do" mentality. This person will be an integral part of the team and assist with everything from greeting guests, managing and coordinating office logistics, and general responsibilities for the recruiting team. This is a great opportunity to provide support in a small office, and to join a firm with a collaborative, energetic work environment and an amazing culture! This position is in the office, located in Midtown NYC, four days per week, offers competitive compensation, a generous vacation policy, and many other perks!
Responsibilities:
Daily opening and closing of the office
Greet employees, clients, and guests in a gracious manner, provide a welcoming environment, and direct them appropriately
Answer incoming phone calls, handle inquiries, and direct calls to the appropriate individual or department in an efficient and professional manner
Ensure neat appearance of the reception area and conference rooms
Coordinate office repairs and maintenance
Handle incoming mail, deliveries, and managing invoices
Manage meeting room calendars and set up/break down conference room meetings
Serve as point of contact for vendors
Order and stock office inventory & kitchen supplies
Provide general support for guests
Update and maintain the firm's proprietary database
Conduct research on industries, firms, and candidates
Coordinate virtual, phone, and in person meetings
Requirements/Qualifications
2 -4 years of prior work experience
Bachelor's degree
Excellent attention to detail, communication, and organization skills