Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
Supports managers and employees through a variety of tasks related to organization and communication.
Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
About the Job
The Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
RESPONSIBILITIES
Answer and direct phone calls
Organize and schedule meetings and appointments
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Provide general support to visitors
Provide information by answering questions and requests
Generate reports
Handle multiple projects
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Handle sensitive information in a confidential manner
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient Receive, sort and distribute the mail, greet and assist visitors.
Back-up to CSR Any other duties assigned by Plant Manager.
QUALIFICATIONS
Minimum 2 years of progressive administrative experience.
Ability to efficiently manage multiple projects and competing priorities with strong time-management skills and the ability to quickly adapt to a changing business landscape
Excellent interpersonal skills to maintain and develop successful relationships with both internal and external contacts with the ability to work with all levels of the organization
Attention to detail and accuracy with excellent written and verbal communication skills
Strong decision quality when managing schedules while understanding the difference between urgent and important