Administrative Assistant to support the Operations VP in managing a large transformative project. This role is critical in augmenting the team by providing essential administrative resources. The ideal candidate will be highly organized, energetic, and detail-oriented with experience in resource and budget management.
Key Responsibilities:
Resource Management:
Write job descriptions.
Manage Statement of Work (SOW) and Change Order (CO) signatures and reviews with legal.
Track budgets.
Follow up on Paid Time Off (PTO).
Create and delete network and email accounts.
Manage laptop and software installations, follow-ups, and returns.
Create access badges and BCD accounts and manage other software access needs.
Budget Management:
Create Purchase Requisitions (PR) and Purchase Orders (PO).
Approve invoices in Lucy and SAP, ensuring alignment with delivery and PTO.
Provide weekly and monthly budget forecasts, track engaged and spent amounts.
Review expense reports for business trips, ensuring compliance with travel policies and budget.