Growing Private Equity Firm seeking a strong and eager Executive Assistant!
Must have Strong Executive Assistant experience that has worked closely with C-Suite Executives.
Senior Executive Assistant to support 2 Partners and 1 VP.
Seeking a true right arm to be involved with all business relations.
The Executive Assistant to the Partners is someone who likes to be busy and is skilled in
prioritizing daily tasks. They will be managing a constantly changing calendar with heavy travel and client-facing meetings. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. The Executive Assistant will be interacting with the office of the CEO and therefore needs to be polished and amiable with clients and other external parties.
Our ideal candidate has 8-10 years of previous experience as a "C-Level Exec.Asst" in financial services or related.
Day-to-Day Responsibilities
Help prepare for each meeting and for each day such that it's planful and smooth, including
daily calendar. Diligent prep regarding meeting materials, joining instructions, document printing and related notes
Communications: Monitor inbox and outbox daily for efficiency and to proactively anticipate needs and action items
Coordinates events and conferences
Know the who/what/where/when/why for each of his meetings
Act as the point of contact between executives and employees/clients
Make travel arrangements
Facilitate internal communication (e.g. distribute information and schedule presentations)
Requirements
Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or
similar role
Solid experience with MS Office
Familiarity with online calendars and cloud systems
Experience using office equipment, including printers and fax machines
Strong communication skills (via phone, email and in-person)
Experience exercising discretion and confidentiality with sensitive company information
Excellent organizational skills with an ability to think proactively and prioritize work