An Financial Services firm in Midtown is seeking an Executive Assistant to provide administrative support to a handful of senior executives and the office at large. You will be responsible for managing complex schedules, coordinating travel, and handling all communications and correspondence. The role will involve personal assistance as it relates to the executives' professional day to day.
The ideal candidate will have the mindset where no job is too big or too small. The firm has excellent stability and low turnover. The benefits here are extraordinary and truly out of the ordinary these days!
Responsibilities:
Coordinate and manage calendars for executives, arrange and confirm meetings, appointments, and travel itineraries, and prioritize and resolve scheduling conflicts promptly.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail, draft, proofread, and edit documents, reports, and presentations, and act as a liaison between executives and internal/external contacts.
Plan and book domestic and international travel, prepare detailed itineraries and travel packs, organize and set up meetings, conferences, and video calls, and ensure all necessary materials and equipment are available for meetings.
Maintain and organize electronic and paper filing systems, process expense reports and track reimbursements, manage office supplies and equipment maintenance, and assist with special projects and research assignments as needed.
Handle sensitive information with the utmost discretion and confidentiality, maintain high standards of privacy and data protection, and assist with personal tasks and errands for executives and their families, as required.
Requirements:
5+ years experience as an administrative support professional to senior leadership
Bachelor's degree.
Extremely detail-oriented, proactive, and reliable.
Strong interpersonal skills and the ability to work effectively with a variety of people.
High proficiency with Microsoft Office Suite, Google Suite, and Mac OS.
Excellent communication skills, both written and verbal.
Salary: $90k- $120k, plus fully paid benefits, 401k (with match), and more benefits/perks.
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to: bsedita@adviceny.com
If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
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