Are you the Donna Paulsen of the corporate world? Can you anticipate needs before they arise and handle every situation with grace and efficiency? If so, we have the perfect role for you. Our fast-growing company is seeking an Executive Assistant who embodies the savvy, resourcefulness, and humor of Donna from *Suits*. You'll be the indispensable right-hand person to our CEO, making sure everything runs smoothly and efficiently.
**Key Responsibilities:**
**Daily Management:**
- Streamline the CEO's day with a morning check-in meeting and ad hoc syncs throughout the day. (Yes, you'll be the first and last person they see every day!)
- Create and maintain a trusted reminder system, ensuring follow-up on to-do lists, projects, customer complaints, and continuous improvements. Think of it as your very own "everything" list.
- Fully manage the CEO's schedule, coordinating all internal and external meetings. If you can juggle chainsaws while riding a unicycle, this is the role for you.
- Prepare for recurring events like town hall meetings, board meetings, and annual reports, including assistance with presentation preparation. Your PowerPoint skills will shine!
- Handle travel management for the CEO and visiting board members from Germany, including hotel bookings, transportation, and expense reports. You'll be their personal travel guru.
- Prepare for customer visits, including meeting room reservations, setup, and catering if necessary. Because nobody likes a hangry client.
- Take detailed notes and minutes during meetings. You'll capture every word like a court stenographer on caffeine.
**Reporting:**
- Compile monthly KPI reports from multiple data sources, ensuring timely collection from the management team. No, you don't have to provide the data, just make sure it all magically appears on time.
- Track and remind the CEO about annual reports, such as next year's business plan and half-year reports. You'll be the keeper of the corporate calendar.
**Enforcement:**
- Softly follow up with the management team on deliverables and deadlines before the CEO has to get involved. You'll be the velvet glove before the iron fist.
**Social and Creative Aspects:**
- Participate in the social committee to help coordinate company outings and events. Because all work and no play is, well, no fun.
- Maintain employee information through letters and info screens (PPT presentations). You'll keep everyone informed and entertained.
- Brainstorm with the CEO, offering creative solutions and suggestions. Your common sense and creativity will be your superpowers.
- Prepare and suggest slides and templates with basic PowerPoint skills. You'll turn boring data into dazzling presentations.
**Important Attributes:**
- Exceptional attention to detail, especially in reports and presentations for shareholders. Precision is your middle name.
- Strong organizational, planning, and prioritizing skills. You can plan a multi-city tour with your eyes closed.
- Diplomatic, firm, and assertive with a professional demeanor. You'll be the CEO's calm in the storm.
- Experience working for a CEO or President, preferably in an international company. You've been here, done this, and got the T-shirt.
- Sensitivity to cultural differences and ability to interface with the Board and Germany. You know that Bratwurst isn't just a sausage.
- Proficiency in MS Teams, MS Notes, and MS PowerPoint. You speak fluent Microsoft.
- German language skills and international experience are a plus. Think of it as your secret weapon.
- This role allows for significant autonomy and the opportunity to shape the position while in it.
If you're organized, creative, diplomatic, and have a sense of humor that can diffuse the toughest situations, we want you on our team. Join us and be the Donna to our Harvey as we navigate the exciting world of corporate growth and success. Apply now and show us why you're the perfect fit for this pivotal role!