If you are a driven and highly organized individual with a passion for providing top-notch service, we encourage you to apply for this exciting opportunity to join our client's growing team as an Executive Assistant!
As the Executive Assistant, you will play a crucial role in providing comprehensive administrative support to C-suite executives. Your primary responsibility will be to ensure efficient operation of the office by handling a variety of administrative tasks and supporting the executive team in their day-to-day activities.
Key Responsibilities:
Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them.
Communication: Serve as the primary point of contact for internal and external stakeholders to protect executives time, including screening and directing phone calls, emails, and other correspondence. Communicate on behalf of executives when necessary.
Meeting Coordination: Arrange and organize meetings, conferences, and events. Prepare agendas, take meeting minutes, and distribute materials as required. Ensure meeting rooms are set up and equipped appropriately.
Travel Arrangements: Coordinate travel itineraries, including flights, accommodations, and ground transportation. Provide detailed travel schedules and logistics to executives, and ensure all travel arrangements align with their preferences and schedules.
Administrative Support: Provide general administrative support, including drafting correspondence, preparing presentations, and managing expenses and invoices. Handle confidential information with discretion and professionalism.
Project Assistance: Assist executives with special projects, research assignments, and presentations as needed. Collaborate with other team members to ensure deadlines are met and deliverables are of high quality.
Qualifications:
Proven experience as an administrative assistant or executive assistant.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Exceptional organizational skills and attention to detail.
Strong communication and interpersonal skills.
Ability to multitask, prioritize tasks, and work efficiently under pressure.
Discretion and confidentiality when handling sensitive information.
Bachelor's degree or equivalent experience preferred.
Morgan Hunter:
Since 1986, Morgan Hunter has served Kansas City-area employers to help them meet a range of hiring needs, from temporary staf?ng to direct-hire placements. Thoughtful and thorough in our approach, we're also responsive and ef?cient, creating a tailored hiring experience for both employer and job seeker-because everyone deserves to ?nd the right ?t