A regional leader in the commercial roofing industry, Johnson's Roofing Service, Inc., is currently seeking qualified candidates for the Administrative Coordinator position.
We are looking for someone, preferably bilingual in English and Spanish, with strong communication skills and a friendly, outgoing demeanor. This role will be the first point of contact for customers, vendors, staff, and the public. In addition to front office responsibilities, this person will provide support to the Accounting, HR, and Service Department.
Responsibilities
Greeting customers, vendors, and staff in a positive, energetic manner.
Answered multiline phone system quickly and efficiently, with the ability to respond to common inquiries and direct calls/emails to the appropriate staff member.
Assist with the intake of leak and maintenance calls and the setting up work orders in Dataforma.
Entering invoices into the accounting system, ensuring they are coded to the correct cost center and balanced.
Review and sort incoming purchase orders and invoices for management approval.
Manage inventory and order office and kitchen supplies as needed. Oversee and coordinate maintenance for all office equipment, including telephones, copiers, postage meters, etc. This also includes maintaining the neatness of the front office, lobby, and break room.
Ability to maintain confidentiality of records and correspondence.
Other assigned projects/tasks as needed, as well as the desire to be proactive and create a positive experience for others.
Required Qualifications: • High school diploma or equivalent required; college degree preferred • Two or more years experience in office practices, preferably in a construction, contracting, or property management environment. • Proficiency with Microsoft Office (Excel & Word). • Ability to respond to common inquiries from clients, co-workers, and vendors with a strong, professional customer service orientation. • Ability to write routine reports and correspondence. • Ability to take ownership of tasks and see them through to completion. • Good attitude and a high degree of professionalism with a flexible approach to changing priorities.
Ability to work independently as well as collaborate in a strong team environment.
Physical Demands and Work Environment:
The person in this role must be able to sit, reach, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions. The Receptionist must be able to lift, set up, and operate equipment or items weighing up to 20-30 pounds. In addition, the Receptionist must be able to handle, control, or feel objects, tools, or controls. Repetitive movements are required.
We offer competitive wages, benefits, and a highly committed work environment.
Apply by sending your resume and cover letter to jrshr@johnsonsroofinginc.com