A renowned hospital in Boston, is seeking an experienced and dedicated Executive Assistant to support a C-suite executive. This role is critical to ensuring the smooth operation of the executive's office and will involve a variety of administrative duties, as well as specific responsibilities related to laboratory and academic support.
Schedule: 3-days in (Monday, Wednesday and Friday) and the flexibility to work 8am-4pm or 9am-5pm.
Responsibilities:
Provide high-level administrative support to the C-suite executive, including managing calendars, scheduling meetings, and handling correspondence.
Coordinate and schedule lab meetings, ensuring all necessary materials and participants are prepared and informed.
Facilitate the recruitment process for laboratory staff, including posting job ads, screening candidates, and scheduling interviews.
Support the executive in managing academic committees, including preparing agendas, taking minutes, and following up on action items.
Assist with the preparation and coordination of presentations, reports, and other documents as needed.
Handle confidential and sensitive information with the utmost discretion.
Perform other administrative tasks as required to support the executive and the smooth functioning of the office.
Requirements:
Bachelor's degree preferred.
5+ years of experience as an Executive Assistant, preferably supporting C-suite executives.
Exceptional organizational and time-management skills.
Strong interpersonal and communication abilities.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Experience in a healthcare or academic setting is a plus.