Reports to: Senior Project Administrator or Director of Office Admin
FLSA Status: Full-Time, Salaried Non-Exempt
Normal Working Hours - Office Hours: 8 am to 5 pm, Monday through Friday
Position Objective: Assist the project teams with administrative paperwork and procedures of the construction process.
ESSENTIAL DUTIES RESPONSIBILITIES: • Create and process subcontracts, purchase order contracts, subcontract change orders, owner pay applications, etc. • Perform some project management functions as needed to expedite projects-i.e. processing submittals, managing submittal log, request for information (RFI) log, and architect's supplemental instructions (ASI) log • Process owner change orders in AIA (American Institute of Architects) • Process transmittals for all paperwork originating in office • Organize and maintain project files and databases (Prolog Converge) • Assist in processing per diems • Obtain Storm Water Plan (SWPPP) from Civil Engineer - coordinating submittal of notice of intent (NOI) and notice of termination (NOT) to Texas Commission of Environmental Quality (TCEQ) if needed • Review and track any reports and/or logs required by specifications • Compile and submit timely monthly pay requests to Architect/Owner - following up with Owner for prompt payment, if needed. • Coordinate and attend project meetings and final inspections to include generating agenda and meeting minutes for distribution. • Prepare and submit all required project close-out submittals and warranties, including signed transmittal of acceptance of such items • Create schedule of values and provide to Architect/Owner for approval for billing • Assist owners, subcontractors and suppliers to solve daily business problems in a timely manner • Assist Project Manager in obtaining and processing permits • Assist Project Manager in creating and distributing owner weekly reports • Assist Project Manager in setting up temp housing • Additional duties as required
EDUCATION AND/OR EXPERIENCE: • High school diploma or equivalent • One-two years of college preferred • Industry experience desired, but not required • First Aid/AED/CPR certification preferred
SKILLS: • Proficiency in the use of Prolog Converge, Excel, Word, Adobe, Bluebeam, Outlook e-mail, and fax • Ability to manage multiple priorities and projects simultaneously • Excellent written, verbal, and interpersonal communication skills
PHYSICAL REQUIREMENTS:
Must be capable of remaining in a stationary sitting position, occasionally moving about the office; prolonged standing; occasional lifting (overhead, waist level) from floor; bending/reaching; climbing; balancing; bending; stooping; kneeling; crouching; crawling; handling; feeling; talking; hearing; depth perception; visual accommodation; color vision; field of vision; near acuity; far acuity; and strength. Frequent near vision use for reading and computer use. Ability to lift, move and transport items weighing 20 lbs. During workweek, or as needed, regular drives between jobsites and for meetings with owners, architects, etc.
WORK ENVIRONMENT:
Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Occasionally exposed to noise, dust, heat, and cold. Occasionally work on jobsite with exposure to a variety of extreme conditions: heat, cold, noise, dust, dirt, mud, moving mechanical parts, vibration, fumes, airborne particles, etc.
EQUAL EMPLOYMENT OPPORTUNITY:
The Company is an equal opportunity employer and makes employment decisions on the basis of merit. Company policy prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, age, sexual orientation, gender identity, national origin, veteran status or physical or mental disability, or any other consideration made unlawful by federal, state, or local laws. This also includes a perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful.
The Company is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company, including Superintendents, Managers, and co-workers.
To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, the Company will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result.