Associate Paralegal at Gray Inc. / Gray Construction in Lexington, Kentucky

Job Description:

Associate Paralegal

US-KY-Lexington

Job ID: 2024-3499
Type: Gray Construction, Inc
# of Openings: 1
Category: LEGAL-Legal
Gray Construction

Overview

Gray Construction is seeking an Associate Paralegal based in the Lexington, KY office.

Responsibilities

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

Who we want… (Requirements)

The successful candidate will have a bachelor’s degree or an associate’s degree from a college or university; and/or one to two years of experience in a paralegal role either for a company or a law firm. Experience in a law firm, construction or engineering firm, is highly preferred, but not required. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software, and e-mail. The selected candidate will have excellent communication skills. Must be physically present in the Lexington office. A successful candidate must possess a willingness to learn new programs and develop new processes, as needed, by the department.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. Also, the new team member should possess the following:

• Sound judgment and responsible decision-making;
• Attention to detail and excellent proofreading skills;
• Excellent communication skills (both written and verbal);
• Ability to work independently as well as with a team;
• Experience working in a fast-paced environment requiring a high level of responsiveness;
• Highly motivated, organized individual able to perform with minimal supervision, and the ability to make decisions and help grow and define a new role for a growing group; and
• Ability to meet project deadlines and manage priorities in a fast-moving and high growth environment.

If you are a high achiever, striving to exceed expectations in a fast-paced environment, Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

What we expect… (Essential Functions)

This position will provide administrative and paralegal support to the legal and risk management team, by performing the following duties:

• Assist the legal/risk management team in drafting and tracking notices and letters.
• Provide administrative and substantive support with planning Board and Shareholder meetings.
• Organize and maintain file system of form legal/risk management related documents and assist to publish updated and new processes for the group.
• Analyze the current processes of the legal/risk management group and suggest/drive process improvements or changes.
• Act as the primary in-office representation for the legal/risk management teams; including greeting department visitors, handling incoming communications and mail, and serving as central point of contact for administrative inquiries.
• Supports the legal and risk management team with administrative tasks, including but not limited to completing and submitting expense reports and time sheets, and calendaring team meetings.
• Receive, review, approve, and track legal invoices. Evaluates process improvements and ways to reduce overall legal spend.
• Provide support, as needed, to the legal team to manage, renew, and maintain company registrations and licenses.
• Prepare and coordinate content and presentation materials for internal trainings and meetings.
• While this role has an administrative component, there will be opportunities for special projects, learning, and growth to support a fast-growing group.
• Work with other members of the legal/risk management team on special projects and initiatives.
• Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service.
• Maintain confidentiality of day-to-day business activities.
• Independently answer questions and direct inquiries to appropriate personnel on behalf of those who he/she supports.
• May attend meetings or calls on behalf of the others within the legal and risk management team, as appropriate.
• Other duties as assigned.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.

Supervisory Responsibilities

This position has no supervisory responsibilities.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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