Executive Assistant, Executive Vice Chancellor Operations at Lone Star College in Houston, Texas

Job Description:

Job Title: Executive Assistant, Executive Vice Chancellor Operations
Location: LSC-System Office UP
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 41259
Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC


• Student Focused


• Own It


• Foster Belonging


• Cultivate Community


• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-System Office, University Park

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.


LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 20515 SH 249 (SH 249 and Louetta Road) Houston, Texas 77070-2607.

Job Description

PURPOSE AND SCOPE:

The Executive Assistant to the Executive Vice Chancellor, Operations (EVCO) manages the office of System Office Administrative Services and serves as the initial point of contact for the EVCO. Assumes responsibility without direct supervision, exercises initiative and sound judgment, and makes decisions within the scope of assigned authority. Organizes the office and creates an atmosphere that permits the EVCO to devote the optimum time, attention and focus on activities that best benefit the College. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

ESSENTIAL JOB FUNCTIONS:

Completes a broad variety of administrative tasks for the EVCO including, but not limited to: managing an extremely active calendar of appointments; completing expense reports; composing and preparing departmental and system-wide correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Plans, coordinates and ensures the EVCO's schedule is followed and respected; provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the EVCO's time and office
Communicates directly, and on behalf of the EVCO, internally and externally on matters related to Operations
Follows up on incoming issues and concerns addressed to the EVCO, including those of a sensitive or confidential nature; determines appropriate course of action
Provides a bridge for smooth communication between the EVCO's office and internal constituents, demonstrating leadership to maintain credibility, trust and support
Works closely and effectively with the EVCO to keep well informed of upcoming commitments and responsibilities, following up appropriately
Successfully completes critical aspects of deliverables with a hands-on approach and facilitates the EVCO to effectively execute designated role and responsibilities
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Monitors budget expenditures for the Office of the EVCO
Maintains the department internal and external website
Develops and/or edits presentations for the EVCO. Includes collecting, coordinating, researching and compiling data from a variety of departments as needed
Reviews and approves travel authorizations and expense reports for all EVCO direct reports
Coordinates and/or completes special projects at the direction of the EVCO
Responsible for other reasonably related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

Excellent verbal and written communication
Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with EVCO's staff and external partners
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Emotional maturity
Ability to be exceptionally effective, independently and a resourceful team member
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
Demonstrated ability to achieve high performance standards
Proficiency with Microsoft Office products
Ability to effectively plan and manage multiple projects
Ability to handle highly sensitive information with absolute confidentiality and professionalism
Ability to work under pressure and meet deadlines while continuing to present a positive attitude, poise, and a pleasant demeanor
Ability to work flexible office daylight hours to meet the needs of the position

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment.
Interface with internal and external contacts as needed to carry out the functions of the position.
Work is performed in a climate-controlled office with minimal exposure to safety hazards.

REQUIRED QUALIFICATIONS:

Bachelor's degree and at least 3 years of related work experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

At least 5 years of related work experience
Experience in higher education, especially at a community college
Experience with ERP solutions

Salary

Hiring salary range is $54,528 - $62,707.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment


2. If the position was full time or part time


3. If the position was paid or unpaid


4. Level of degree completed including date earned.


5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify
.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

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