Job Description:
The Collateral Specialist will be responsible for assisting in the management and organization of mortgage loan collateral documents. This is an entry-level position that offers an excellent opportunity for career growth and development within the mortgage industry.
Collateral Documentation Management:
- Assist in the organization, sorting, and maintenance of collateral documents related to mortgage loans.
- Ensure accuracy, completeness, and compliance of all collateral files.
- Create and maintain electronic and physical files for easy retrieval and reference.
- Perform quality control checks to verify the accuracy and integrity of collateral documents.
Document Indexing and Tracking:
- Accurately index and categorize mortgage documents using established systems.
- Utilize document management software to track and monitor the status and location of collateral files.
- Retrieve and deliver collateral files as needed for internal and external stakeholders.
- Maintain confidentiality and data security protocols when handling sensitive borrower information.
Collateral Exception Resolution:
- Collaborate with internal teams, such as underwriters and loan officers, to resolve collateral-related exceptions or discrepancies.
- Investigate and research missing or incomplete documents and follow up to obtain the required information.
- Communicate with external vendors, title companies, and government agencies to obtain necessary collateral documentation.
Compliance and Audit Support:
- Assist in conducting periodic audits to ensure compliance with regulatory guidelines and internal policies.
- Identify and report any discrepancies or issues related to collateral documentation promptly.
- Participate in training programs to stay updated on industry regulations and best practices.
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