Contracts Administrator at American Bureau of Shipping (ABS) in Houston, Texas

Job Description:

The Contracts Administrator functions as a Finance Associate and responsibilities will involve preparing, negotiating, and reviewing various company contracts, such as purchases, sales, and business partnerships. The Contracts Administrator will ensure ABS' contracts align with internal policies and external legal requirements and terms.


Working Schedule


The preferred candidate for this position should be located in the Greater Houston area and open to work a hybrid schedule with three (3) days in the ABS Headquarters Office located in Spring, Texas, and two (2) days of remote work.


What You Will Do:

• Support the negotiation and review of contract terms with internal and external business partners while constantly analyzing the agreement for potential risks to the company and ensuring records are up to date.
• Review contract estimates, including proposed materials, production costs, etc., and determine whether they seem reasonable, accurate, and are within the approved budget.
• Prepare contractual documents such as Annual Representations and Certifications, Subaward Agreements and Non-disclosure Agreements, and Contract Close-out documents.
• Distribute contractual documents such as contract award schedules/delivery orders, subcontractor task orders, and changes/modifications, obtain signatory authorization of contracts, and request Taxpayer Identification Numbers and Certificates.
• Ensure deadlines and other deliverables are on track per the contract terms.
• Support the invoicing process from the perspective of contract terms required for invoice preparation.
• Explain terms and conditions to ABS management and interested parties to ensure requirements and policies are followed.
• As needed, assists external or government auditors, subcontractors, buyers, accounting staff, and co-workers in responding to and/or resolving contract issues.
• Maintain an organized system of physical and digital records.
• Attend meetings to assess progress on ongoing projects.
• Analyze contracts to ensure compliance with state and federal laws and regulations.
• Stay up to date with legislative changes and coordinate with the legal department as needed.

What You Will Need:


Education and Experience

• Bachelor's degree in Business Administration or other relevant field.
• Additional qualifications in law are a plus.
• One (1) or more years of experience in a contract administration role or related field.

Knowledge, Skills, and Abilities

• Strong knowledge of contract law, accounting principles, and finance.
• Possesses superior attention to detail to spot inconsistencies in contracts.
• Proven ability to manage and prioritize multiple tasks simultaneously and consistently meet deadlines.
• Effective verbal and written communication skills
• Strong analytical and problem-solving skills.
• Ability to work effectively with all levels of management and interact well with team members and clients.
• Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, related instructions, and the ABS Employee Safety Policy.

Reporting Relationships:


Reports to a Manager, Director, or Executive level position.


Working Conditions:


Work is primarily sedentary, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.


Notice:


This position requires access to information that is subject to control by the Export Administration Regulations and/or the International Traffic in Arms Regulations. Any offer of employment shall be contingent upon the Company's verification that the candidate is a "U.S. Person" or upon the receipt of all necessary export licenses or authorizations that may be required by U.S. export control laws. "U.S. Persons" are defined as U.S. citizens, U.S. lawful permanent residents (i.e., "green card" holders), or any individual granted protected status under the Immigration and Nationality Act (8 U.S.C. § 1324b(a)(3)), including asylees and refugees. In the event a candidate refuses or cannot otherwise provide the necessary information for the Company to determine whether such licenses may be required, or for the Company to obtain any required licenses, the Company shall maintain the exclusive right to discontinue the application process and/or withdraw any contingent offer that has been made.



ABOUT US



We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.


ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We're at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.


About Our Benefits


ABS Bureau proudly offers a variety of industry-leading benefits designed to enhance the life and well-being of our employees and their families. These benefits include, but are not limited to, medical insurance (PPO and HD), dental and vision insurance, Health Savings Account (HSA), Flexible Savings Account (FSA), life insurance, accidental death and dismemberment insurance, disability leave programs, parental leave program, paid holidays, and paid vacation time. The Company provides an Employee Assistance Plan (EAP) that offers support in personal wellness, including work-life services. ABS Bureau also offers a 401K plan with a generous company match, subject to plan requirements.


Equal Opportunity


ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.



Notice



ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.


Other



This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs Apply Now