Onsite Property Manager at Roth Staffing Companies in San Jose, California

Job Description:

Ultimate Staffing is hiring an Onsite Property Manager in Santa Clara, working for a housing development company. This is a permanent position that will require the employee to live onsite.




Location: Santa Clara



Hours: M-F, 8 AM to 5 PM must be available for after-hours emergencies, some evenings and weekend hours required.



Job Summary:



Onsite property managers must live on site and are responsible for the day-to-day operations of their designated apartment complex. To ensure that the property is safe and properly maintained, onsite managers routinely inspect the grounds, facilities, and equipment (including but not limited to streets, parking lots, laundry rooms, dumpsters, dumpster areas, common areas, community rooms, sidewalks, stairways, pool areas, etc.) to determine whether repairs or maintenance are needed. In handling requests for repairs or trying to resolve complaints, they must investigate to collect all supporting evidence, document the incident, and work with the tenants and office staff to resolve the issues.


Onsite managers are also responsible for enforcing the terms of rental or lease agreements, such as rent collection, parking and pet restrictions, and termination-of-lease procedures. Other important duties of onsite managers include keeping accurate, up-to-date records of maintenance requests, vendor work, visitors, and routine work on the property.


In addition to fulfilling these duties, property managers must understand and comply with provisions of legislation, such as the Americans with Disabilities Act and the Federal Fair Housing Amendment Act, as well as local fair housing laws. They must ensure that their renting and advertising practices are not discriminatory and that the property itself complies with all local, state, and federal regulations and building codes.


This is not an all-inclusive list and may be modified as needed. The Company can revise the job summary above and job description listed below at any time. At which time, the Company will notify all affected employees.



Reports to:



Executive Director


Maintenance Manager


Compliance Manager



Supervision Given



Supervises designated property.



Principal Duties




Onsite Manager Duties:

• Consistently during work hours, walk the property to make sure there are no health and safety issues, the property is free from trash, and maintain laundry rooms (wipe down, sweep, mop), etc.


• Verify conditions of vacant units and note lease violations on the property.

• Supervise maintenance technicians when they are on the property by showing them the location of the issue, reviewing their work, and confirming their work.


• Respond to and address maintenance issues by examining the issues and providing details to the maintenance department so that they can appropriately respond.


• Track maintenance issues to ensure timely and appropriate responses were made.


• Audit open work order logs provided on Monday of each week to ensure all issues are tracked.

• Act as a liaison between the management firm operating on the Owner's behalf and tenants.


• Show property and units to prospective tenants.


• Investigate and resolve complaints from residents and tenants when services are not properly provided.


• Perform annual unit inspections.


• Perform move-in and move-out processes.


• Distribute correspondences, lease violations, 3-day notices, and other tenant-related notices.

• Monitor the performance of contractors.


• From time to time, purchase supplies for the property and make