Proposal Coordinator at MLT systems in Stafford, Virginia

Job Description:

At MLT, we create solutions by empowering our people to fulfill their passion for service. In support of MLT Corporate, we are seeking a Proposal Coordinator to support proposal development and business development activities. The ideal candidate will demonstrate a keen attention to detail and proficiency in the use of Microsoft Office suite, with proven administrative experience not limited to drafting e-mail correspondence, templates, documents, and presentations. Understanding of the defense acquisition framework and previous experience coordinating proposals that target Department of Defense and Federal Government contracts is preferred.

Specific requirements include, but are not limited to, the following:

• Performing all aspects of proposal coordination, including but not limited to the following:

• Reviewing the solicitation and all associated files

• Creating proposal timelines/schedules, templates, crosswalks, data calls, and briefings

• Drafting and sending e-mail correspondence to inform parties of proposal status and actions

• Tracking open actions and following up with persons assigned through completion

• Supporting the creation and development of proposal text, tables, and graphics

• Coordinating the development of proposals with various departments and industry partners

• Planning and coordinating proposal reviews and documenting feedback to improve proposal quality

• Consolidating input from various sources into draft proposal files

• Editing and proofreading proposal content to ensure clarity, compliance, and consistency with solicitation

requirements, company policies, style guides, and industry standards

• Formatting and preparing proposal submissions in accordance with solicitation instructions and company

policies

• Following electronic proposal file access procedures and ensuring the security and integrity of all proposal

documentation

• Assisting the Proposal Manager with other proposal related tasks, as assigned

• Working with Business Development and Capture professionals to:

• Research business opportunities, the associated competitive landscape, and current market trends to support

pipeline development and capture activities

• Assist with the creation of corporate collateral materials, presentations, and capability statements

• Understand output from the capture process (e.g., technical and management solutions, defined win themes

etc.) and ensure its effective transition to the proposal team to be translated into the respective proposal volumes

Education/Experience:

Bachelor's Degree in English, Technical Writing, Acquisition, Program/Project Management, Logistics, or a related field and 2 years of professional work experience - preferably in proposal coordination or an administrative role

or

High School Diploma and 6 years of professional work experience - preferably in proposal coordination or an administrative role

Prior experience providing program-level support in the defense acquisition industry is preferred

Specific/Preferred Requirements:

Experience Required:

• Knowledge of Shipley processes to coordinate proposals in the defense sector

• Understanding of federal government contracting, procurement processes

• Experience in desktop publishing and working with various templates and styles

Required Skills and Attributes:

• Strong work ethic with a desire to excel professionally

• Ability to effectively organize and communicate information

• Strong communication (written and verbal) and interpersonal skills

• Proficient reader with a high attention to detail

• Proficiency in MS Office 365 applications, including Word, Excel, PowerPoint, SharePoint, and Teams

• Ability to work in a fast-paced, deadline-driven, team environment

• Ability to organize and prioritize multiple tasks and projects effectively, adapting to change when needed

• Ability to safeguard proprietary and business sensitive information

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is commonly required to speak, hear, walk, sit, stand and balance; regularly required to use hands and reach with arms. The employee may on occasion lift and/or move objects up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is typical of a normal indoor office setting. The noise level in the work environment is usually quiet to moderate. The employee will be required to properly apply such safety equipment as is appropriate to the work to prevent injury to self or others.

MLT Systems is a Service Disabled Veteran Owned Small Business. We provide Program Management, Engineering, Logistics, and Program Analytical Support Services to a cadre of professional people and organizations that are called upon to deliver state-of-the-art technology services to the men and women protecting our homeland.

At MLT Systems our vision is that we will continually strive to maintain a customer focused reputation noted for an active partnership, anticipating future needs, and providing methodologies and solutions that will allow our Customers to succeed. Our mission is to provide our Customers with a highly skilled professional workforce which brings unparalleled Acquisition, Life Cycle Logistics, and Engineering solutions that result in extraordinary customer service.

Notice to Applicants: If you require a reasonable accommodation to apply for a position with MLT Systems through its on-line applicant system, please contact us at 540.318.6383. MLT Systems is committed to hiring a diverse and talented workforce. We conform to all the laws, statues, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender national origin, disability status, sexual orientation and gender identity, protected veteran status, or any other characteristic protected by law.

PI243194402

Salary:

$60,000.00

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