Clerical Assistant Position at KAS CONSTRUCTION CONSULTANTS, LLC in Point Pleasant, New Jersey

Job Description:

Job description:

Clerical Assistant Position

General:

The person applying for this position should have previous experience processing payroll, an understanding of employee tax setups including for multiple states, as well as the understanding the processing of union as well as non-union payroll.

The person applying for this position will ensure accurate and timely processing of payroll records, updates to employee’s information, new hires, and changes to union/non-union pay rates and processing payroll according to schedule. They will also prepare and maintain accurate records and reports of payroll transactions and ensure compliance with federal, state, and local payroll wages in accordance with union contracts, prevailing wages and hourly laws and best practices. It is the job of the person applying for this position to maintain the payroll database in conjunction with our payroll company. This person will upload timesheet information weekly into our payroll system, run reports and check for accuracy before completing the payroll process. Additionally, they will be responsible for setting up garnishments, child support orders into the payroll system. This person will also be responsible for maintaining and ensuring all employee paperwork is completed and has all necessary information to be entered into the payroll system, (i.e. I-9 information, along with the proper copies of identification) in order to enter a new hire.  This person will be one of the direct contact point persons for the payroll company and will be a liaison between Kas Construction and the payroll company. 

Additional tasks will include:

Unemployment Claims: Upon receiving an unemployment claim from one of the states which our employees are working in, you may be required to compile information regarding the length of time this employee worked for us and their rate of pay, these forms need to be completed and returned in the time frame referenced by the individual state.

Employment Verification: The person applying for this position will need to complete third party request upon verification from our employee on personal information regarding wages and time worked for the company.

Certified Payroll: A job number will be assigned, and a weekly and monthly report will be processed once payroll is completed for the week. Details on certified will be provided, and what is needed based on the job, including Union letter, contact person for the job as well as requirements for certified payroll. As our jobs have different criteria for weekly and monthly reports based on the job, this is established for each job independently and will be reviewed prior to distribution of the job.

Union Benefits: Our Company works with multiple unions at different rates and benefit packages. These benefit packages are usually updated annually. The person applying for this position will need an understanding of how these benefits and updates effect our employees and will need to stay updated on this information and the relay of this information to our payroll company for our employees to be paid as per their union’s contract.

Employee File Maintenance: Upon hiring a new employee, a file must be created for them, and it is the responsibility of the person applying for this position to maintain this file, as well as file any additional correspondence we receive via mail/email for the employee’s file as well maintain current tax filing/address changes/i-9 updates in the employee’s file as necessary.

Additional Tasks:

Receipt of Union Benefit Vouchers and disbursement

Processing and printing weekly payroll checks and layoffs.

Request to Have Disability added to Year End Documentation

Updating New Hire Paperwork/ (EEO/fw4 for current year/state designation/I-9)

Updating Annually of HASP

Completing and compiling information necessary for Auditing purposes in conjunction with payroll

Workers Compensation Reporting

Other Administrative tasks needed to be determined by the Office Manager

Also Required: Skills/Abilities

Experience in Processing Payroll Minimum 1-3 years.

Excellent Attention to Detail

Ability to Work with a Team as well the ability to work independently. 

Strong Communication and Organizational Skills including both verbal and written.

Computer Literate in Microsoft Office, Excel, Word, and Adobe Acrobat

Physical Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Prolonged periods of sitting at desk and working on a computer.

Must be able to lift fifteen pounds at times.

Be able to stand and sit for prolonged periods of time, bend, kneel, and squat.

Job Type: 30 Hours a week 9am-3pm

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute

• Point Pleasant Borough, NJ 08742: Reliably commute or planning to relocate before starting work.

Work Location: In person.

Would be willing to undergo a background check.

Would be able to provide us with 2 work-related references. 

Benefits:

401K , 1 week vacation after 1 year, Medical

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