Office Manager at PUC Schools in Burbank, California

Job Description:

Organization Overview

Partnerships to Uplift Communities (PUC) Schools is comprised of a non-profit network of public charter schools designed to significantly increase high school graduation rates, college entrance, and college graduation rates for underserved students in North-East Los Angeles, and the North-East San Fernando Valley.

Our mission at PUC Schools is to develop and manage high-quality charter schools in densely populated urban communities with overcrowded and low-achieving schools. We create school programs and cultures that promote college graduation for all students. We uplift and revitalize communities through the success of our students and through inspiring them to uplift our communities now and forever and through the development of educational and other supportive partnerships.

The Team Member we are searching for

The ideal Office Manager believes in, and is passionate about, the mission and commitments of PUC Schools and exhibits this through their leadership, reflection, execution of school culture, and collaboration to ensure student success. The Office Manager will work closely with the School Admin and office staff to maintain a proper environment and student control at the school.

What you will need to accomplish:

• Greet and assist parents, students, and visitors to the school in a friendly and professional manner


• Answer the phone using a professional and courteous manner


• Ensure that the semi-monthly timesheets are collected and submitted to the Home Office by the designated date on the payroll schedule to the Payroll Administrator


• Ensure the timesheets are signed by the Principal


• Record daily attendance for all School Staff in the attendance book


• Submit monthly attendance report to the Office Manager of the Home Office


• Coordinate Substitute teacher coverage by first communicating with teachers, then Assistant Principal, and lastly Principals


• Supervise and delegate duties to Office Assistants


• Oversee and record facility maintenance


• Responsible for vendor quotes and relations


• Maintain an accurate record of all keys and assets that have been distributed


• Responsible for Credit Card Logs, Purchase Orders, Teacher Check Requests and Paid Time Off Forms


• Sort through the mail and distribute accordingly


• Arrange for timely delivery of manual checks, deposits, and supporting documents to home office


• Work with Site Principal, Assistant Principal, Teachers, and Home office regarding any project or special requests


• Take responsibility for initiation through completion of all tasks


• Oversee the maintenance of all office equipment and school facility


• Adhere to all policies, practices, and procedures established by PUC Schools


• Responsible for developing the school newsletter on a monthly basis


• In charge of parent correspondence and mailings


• Assist with translations (if bilingual)


• Maintain petty cash


• Provide the Home office with school pictures and activities as needed


• Responsible for the maintenance, storage, and security of all student files


• Responsible for inputting and maintaining student data into PowerSchool and cumulative files (CUM)


• Daily attendance should be entered into PowerSchool


• Responsible for daily attendance books for statistical and classification reports at the end of the month


• Responsible for the count, call-in, counting money, making list, and keying lunch counts into MealTime by 4 pm each day


• Assist teachers with photocopying and appointment set-up with parents


• Oversee all fundraising funds collection including student store (if applicable)


• Responsible for checking school voicemail periodically on a daily basis


• Perform other duties as assigned 

What do we require from you?

Minimum Qualifications

Education:

• Bachelor’s degree from an accredited college or university in Business, related field, or equivalent training and experience preferred

Experience:

• 2+ years of Management experience or 3 years of Office work experience


• 3+ years of Customer Service experience


• School office experience a plus

Skills and Abilities

• Proficient with Microsoft Suite: Word, Excel, PowerPoint, and Outlook


• Excellent communication skills (verbal and written)


• Able to use a copier and fax machine


• Alignment with core characteristics required of every PUC employee: pursuit of excellence, innovation, community, tenacity, and authenticity


• Must be flexible and team-oriented


• Able to multi-task in a fast-paced environment


• Bilingual in Spanish preferred


• Strong work ethic, accountability, and ownership of work


• Regular attendance, dependability, and punctuality in conformance with the standards are essential to the successful performance of this position

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Occasionally required to kneel, climb and reach with hands and arms above shoulder level, lift up to 30 pounds. To bend, sit, stand, squat, stoop, walk, push, pull, and reach with hands and arms at shoulder level or below. Always required to wear the appropriate safety equipment for the task, which may include gloves, goggles, aprons, belts, etc.

Compensation & Benefits:

• This is a full-time exempt, salaried position


• Our benefits include:
  
  
  
  • Comprehensive group health benefits package, including medical, dental, and vision and additional voluntary benefits
  
  
  • 403b Retirement Plan with an annual contribution match
  
  
  • Paid Time Off
  
  
  • Ongoing Professional Development

DISCLAIMER: This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between the Institution and its employees.

PUC Schools is an equal opportunity employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

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