OFFICE SERVICES ASSISTANT at Beacon Hill Staffing Group, LLC in Tucson, Arizona

Job Description:

Beacon Hill Legal is seeking is seeking an Office Assistant for our client a powerful, innovative, full-service law firm in the West. They have an office footprint up to 17 offices in 5 states. We are seeking a full-time Receptionist/Office Services Assistant to join our team. This position is onsite in the Tuscon, AZ office. The primary responsibilities of the Receptionist/Office Services Assistant include greeting visitors to the firm, answering and directing calls, and providing general office support for a variety of legal and administrative needs such as typing, copying, filing, errands and court runs.


Responsibilities:

• Greeting clients and visitors to the firm, answering phones and directing calls as appropriate;


• Filing and organizing legal documents and correspondence under the general direction of Office Manager/LAA, paralegals, and attorneys;


• Types and revises handwritten materials including, but not limited to, pleadings, correspondence, memoranda, and other legal documents;


• Proofreading all work product to ensure accuracy of spelling, grammar, and punctuation;


• Preparing indexes, file backers, labels, electronic closing binders and trial/case notebooks;


• Scheduling conference rooms and visitor rooms, notifying attorneys of visitors, and Office Manager/LAA of visiting attorneys using visitor offices or conference rooms;


• Setup video conference equipment and conference rooms;


• Filing/organization of files/file closing;


• Copying, scanning, and binding jobs;


• Running errands - e.g. purchase of snacks and coffee; assisting attorneys with delivering/retrieving trial exhibits to/from court; delivering after-hours mail to post office, etc.;


• Coordinating completion of projects with other firm departments as needed;


• Placing lunch orders for attorney and client meetings and accepting lunch deliveries, forwarding receipts to appropriate person(s) after noting billing information;


• Maintaining appearance of lobby, kitchen, conference rooms, and other common areas;


• Notifying staff and attorneys of hand deliveries to office;


• Sorting incoming mail;


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• Handles all file closures, including preparing closing checklists, completing closing process in firm records management system, and boxing files for off-site storage;


• Preparing paperwork for hand deliveries, faxes, etc.; and


• Other duties as assigned.

Requirements:

• High School diploma required;


• Minimum of 1 year legal office experience in related capacity preferred;


• Strong attention to detail, sense of urgency, organizational skills, ability to multi-task (handle several jobs at one time - answer telephone, greet clients, maintain conference room reservation book);


• Pleasant voice, positive attitude;


• Working knowledge of Microsoft Office programs; and


• Must have access to reliable transportation. If utilizing own vehicle for firm business, must have current and continuing proof of auto insurance and valid driver's license.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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