Records Management Liaison Officer at Clerk of the Circuit Court Charlotte County in Punta Gorda, Florida

Job Description:

SUMMARY In support of the Charlotte County Clerk of the Circuit Court and County Comptroller mission as guardians of public records and assets this position is responsible for the overall management and maintenance of the Clerks records management program in accordance with Florida Statutes, Regulations and Rules of Judicial Administration. Represents the Clerks as the agency Records Management Liaison Officer (RMLO) with the State Archives and Records Management Offices within the Florida Department of State. ESSENTIAL DUTIES AND RESPONSIBILITIES Collaborating with IT staff to develop, improve and manage electronic records management systems and best practices, and playing a critical role in their implementation; Maintaining, analyzing, and managing traditional records management systems including classification, retention, storage, archiving, retrieval and destruction, in accordance with all federal and state requirements and best management practices; Assisting in traditional and electronic records disaster recovery and collaborating with IT to determine storage plans and restoration in the event of a catastrophic event including a system failure Acting as the Clerk RMLO with the State Archives and Records Management Offices within the Florida Department of State, including preparing all required reports; Responsible for the creation and maintenance of records data map, classification and inventories; Developing and interpreting policies and procedures related to traditional and electronic records management and public records compliance; Coordinating activities with records management vendors Developing training materials and conducting training as required to ensure consistency and best records management practices Clerk-wide; Making recommendations to senior management for the purchase of, or upgrade to, traditional or electronic records management equipment and software; Exercising professional judgment and initiative in solving problems; Staying current in knowledge of all laws and best management practices affecting the public sector records management and public records functions by reading periodicals, maintaining certifications, continuing professional education and attending seminars and conferences. Coordinating and managing the Clerks Public Records function, including but not limited to: Receiving public records requests, calendaring responses, coordinating with Clerks departments to compile records, reviewing responsive documents and redacting exempt/confidential information with advice from the Chief Information Officer or Clerks attorney, as necessary, preparing cost estimates, tracking public records requests, responding to public records requests and otherwise ensuring compliance with Public Records laws; QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Thorough knowledge of electronic data and document lifecycle management software, systems and techniques; Thorough knowledge of traditional records lifecycle management systems and techniques; Knowledge of Floridas public-sector records management laws; Knowledge of Florida Rules of Judicial Administration related to Court records. Knowledge of Floridas Public Records laws; Advanced-level skill in the use of standard and specialized office computer equipment and software applications; Strong analytical and research skills, attention to detail; ability to ascertain priorities and meet deadlines and objectives; Ability to integrate existing systems, processes and practices with new technology to create best management practices; Ability to communicate clearly and concisely, both orally and in writing, to include public speaking and the ability to develop effective proposals, policies and procedures; Ability to interface and communicate with vendors, consultants and other County and State agencies effectively and efficiently; Ability to exercise judgment and discretion in applying and interpreting organizational rules, regulations, policies, and procedures; Ability to conduct organizational and operational evaluations and suggest alternate solutions when appropriate; Ability to think and communicate strategically and analytically; Ability to make recommendations and to use resourcefulness and tact in solving problems; Ability to establish and maintain effective working relationships; Strong leadership and managerial skills, to include team building, mediation and motivational skills, with the ability to maintain effective working relationships; Ability to act as lead worker or supervisor for processes or projects, and/or on teams as assigned, planning, organizing, motivating and directing the work of subordinate personnel and team members; Develops alternative solutions Works well in group problem solving situations. EDUCATION and/or EXPERIENCE Bachelors degree in business administration, management, public administration, computer science or information technology, records systems management or related field, and five (5) years of progressively responsible experience in traditional and electronic records management, or an equivalent combination of training, education and experience, is required. Experience at the manager-level is preferred. LANGUAGE SKILLS Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to read and interpret documents such as compliance guidebooks, technical manuals, safety rules, operating and maintenance instructions, and procedure manuals. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, percent, and to draw and interpret bar graphs. REASONING ABILITY Ability to interpret and apply common sense understanding to carry out instructions furnished in written, oral, diagram or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. COMPUTER SKILLS To perform this job successfully, an individual should have knowledge of Database software; Design software; Order processing systems; Spreadsheet software and Word Processing software. CERTIFICATES, LICENSES, REGISTRATIONS Current Certified Records Management (CRM) certification issued through FRMA, ARMA and/or AIM is required (or the ability to become certified within a year of starting employment). A valid Florida Driver's License or Florida Identification is required for the hiring process. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires lifting of boxes up to 50 lbs. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 lbs. and occasionally lift and/or move up to 100 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An Equal Opportunity Employer / ADA / Veteran's Preference The Clerk of the Circuit Court and County Comptroller does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, gender identity, sexual orientation, pregnancy, genetic information, veteran status, mental or physical disability or any other category protected by law in employment or the provision of services. BENEFITS Employee Health Center Insured employees are eligible for free health care and prescription services under the county health care plan. Medical - Dental - Prescription Card - Vision Plan Single and Dependent Plans are offered. Life Insurance Policy Employer-paid life insurance policy. Supplemental plans are also available during the County's open enrollment period. Short Term Disability Offering both Group Policy Premium and Individual Policies. This is an employee contributed program. Long Term Disability Limited to employee coverage. This is an employee contributed program. Paid Time Off 6.15 hours are earned per pay period. Earned time off can be used after 30-days of service. PTO is based on length of service and increases after 5 years of service. Birthday Leave Employees are eligible to take their birthday off as a paid benefit, after completion of their initial introductory review period. Holidays Employees observe 11 paid holidays each year. The Charlotte County Clerk of Court is an equal opportunity employer. This is a Temp to Perm position which serves a 90-day introductory period under the management of a recruitment firm contracted by this office. Exempt Full-Time Pays $24.57/hour or $51,105.60 annually.
recblid fjr2q8llgab811y0ghyzimw708asxn

Apply Now