PacBio (NASDAQ: PACB) is a premier life science technology company that designs, develops, and manufactures advanced sequencing solutions to help scientists and clinical researchers resolve genetically complex problems. Our mission is to enable the promise of genomics to better human health. Genomics is core to all biological processes, and our advanced genomics tools provide scientists and clinical researchers the insights to better understand biology and health. Become part of the new paradigm in gene sequencing and help shape the future of genomic study by joining the PacBio team.
Responsibilities:
Provide executive administrative support to the Chief Executive Officer (CEO) and the Chief Financial Officer (CFO) and work closely with the Chief of Staff
Optimize the executives' workflows and streamline their day to be as efficient as possible
Manage executives' calendars, act as a gatekeeper, paying attention to company priorities, sensitive and urgent matters
Enable the executives to focus on the company's vision by owning all administrative tasks
Liaise with high-profile board members and support with coordination and communication
Proactively resolve last-minute changes and meeting requests with grace and finesse
Prepare and coordinate internal and external meetings to ensure the executives are well-prepared and debriefed prior to each engagement to maximize meeting time and presence
Plan extensive travel arrangements and manage expenses
Keep a pulse on the executives' priorities and manage their calendars accordingly
Seek out the context of the business (why the executives are meeting with certain people) in order to assimilate information and provide strategic support
Anticipate the executives' needs before they arise, adjust as needed with priorities top-of-mind
Partner with the Chief of Staff and broader EA team on strategic initiatives and special projects
Organize and attend executive meetings, taking minutes and tracking follow-up actions
Assist in planning and coordinating company events and executive retreats
Operate with complete discretion and serve as a trusted sounding board to the executives
Serve as a trusted liaison on behalf of the executives and cultivate relationships with team members
Qualifications:
Excellent time management and ability to prioritize
Ability to build and maintain trust and relationships with both internal stakeholders and external parties
Excellent verbal and written communication skills
Exceptional interpersonal skills
Experience managing very dynamic calendars
Demonstrated ability to manage various projects, including events
Strong organizational skills and ability to multitask
Problem-solving and decision-making skills
Ability to act as gatekeeper and escalate relevant information to executives as needed
Ability to work effectively with minimal supervision
Ability to treat confidential information with appropriate discretion
Exceptional attention to detail
Experience with internal tools and software
Expense management
Travel coordination (multi-leg, international & domestic. Private as well as commercial)
Ability to create & modify presentations and collaborate on special projects
Resilient and flexible. Must be able to jump in and help when needed
Requirements
Bachelor's degree or equivalent, preferred
5+ years of experience supporting C-level executive(s) within the technology, financial, or life sciences industries
Experience as an executive assistant supporting at least two C-level executives, preferred
Previous experience working with Board of Directors, preferred
Extensive experience in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Zoom
Strong communication and organizational skills are required
Track record of professional success
Positive, can-do attitude
Non-Field Based Employees are required to be onsite Monday-Thursday (Friday work from home). Depending on the role, some employees may be required to be 100% onsite.
You may be required from time to time to visit and work at PacBio locations and for such times as the Company considers necessary for the proper performance of your duties.
All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional tasks and responsibilities.
All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation.
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Salary Range: $128,800.00 - $193,200.00
To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at PacBio. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. PacBio does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, PacBio employees or any other company location. PacBio is not responsible for any fees related to unsolicited resumes/applications.
All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at 650-521-8000, or careers@pacificbiosciences.com for assistance.
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