Accounts Payable - Admin Support at Service Experts in Fairfax, Virginia

Job Description:

Position Title: Accounts Payable Admin Support




Reports To: Office Manager or General Manager



Status: Full-time, Regular position



Category: Technician



Location Name: CroppMetcalfe



Location Address: 8421 Hilltop Rd, Fairfax, VA 22031



Join the team of experts and realize your true potential!



Why You Should Join the Service Experts Team?


Our team consists of the very best; we believe in doing what is right for our customers and our employees. We provide our employees with the training, support and an opportunity for unlimited professional growth. Join us and become an EXPERT!



Position Summary:


The Accounts Payable Coordinator is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This position involves verifying invoices, processing payments, reconciling vendor statements, and maintaining accurate records of accounts payable activity.



Key Responsibilities:

• Receive, review, and process invoices from suppliers ensuring accuracy and completeness.


• Match invoices with purchase orders, delivery receipts, and other supporting documents to verify services, quantities, and pricing.


• Code expenses to the appropriate cost centers, projects, and expense categories.


• Process payments to vendors and subcontractors in a prompt and accurate manner, utilizing accounting software. Secure necessary approvals for payment and budget constraints.


• Responds to vendor inquiries and assists with the research of any discrepancies in billings and payments.


• Assist with month-end closing processes, ensuring that all accounts payable transactions are properly recorded.


• Ensure strict adherence to company accounting and procurement policies.


• Generate and maintain accounts payable reports, offering insights into payment status


• Provide administrative support for accounts payable department and management to facilitate accurate and efficient financial operations.


• Responsible for delivery of excellent customer service and sustaining high levels of customer satisfaction


• Represents the company professionally, honestly, and ethically in all business matters and activities


• Performs similar/other duties as needed or assigned


• Regular, reliable attendance

• 1-3 years of Accounts Payable experience required.


• Proficient with Microsoft Office, Excel and accounting software


• QuickBooks Experience preferred.


• Strong work ethic and attention to detail is required.


• Works independently within established procedures associated with the specific job function


• Strong accounting principles knowledge, research, analytical and multi-tasking skills.


• Strong communication skills including oral, listening, and written.


• Detail oriented, professional attitude, reliable.


• Open to change and willing to learn new skills.


• Ability to follow up on pending issues and meet deadlines.


• Effective communication skills to communicate with customer and resolve customer issues, complaints, or concerns


• Effective and efficient time-management and organizational skills