Campus Operations Purchasing and Receiving Supervisor at Waubonsee Community College in Sugar Grove, Illinois

Job Description:

Campus Operations Purchasing and Receiving Supervisor



Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here - join us today!



Sugar Grove Campus

Full-time Support Staff



Hybrid Option: No



Waubonsee Community College promotes diversity in faculty, staff, and student recruitment and is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success.


The Campus Operations Purchasing and Receiving Supervisor position reports to the Campus Safety Project Manager. The basic functions of this position involve the coordination and support of the use of Campus Operations resources such as budgeting software, operational supplies, material goods, service/maintenance agreements, managing of campus warehouse and supervision of shipping and receiving staff. This position has a wide variety of duties requiring judgment, initiative, and independence. The position is required to have direct contact with all college employees and respond in a professional manner. This role is critical to supporting compliance with college policies and procedures, and ensuring success for the efficiency and effectiveness of providing services for departments across campus and college operations. Work is reviewed upon completion for effectiveness in achieving desired results.


Take assignments from Campus Operations Managers for material acquisitions and procurement to maintain college owned facilities and resources.


Coordinate quotations of services for all aspects of Campus Operations with other college departments, vendors, contractors and other firms.


Attend pre-bid and bid openings for product/project support.


Assist with creation and compilation of detailed material and project specifications to be used in procurement. Accurate attention to detail is required.


Maintain Campus Operations warehouse inventory, coordinate the inventory system and perform semi-annual auditing. Work with vendors and college purchasing department to optimize the shipping and storage functions of the Campus Operations Department and maintain the Campus Operations vendor database.

Create requisitions using the Banner system.

Research, determine and acquire the lowest prices for goods and services by following college policies and procurement procedures.


Establish and maintain college furniture & furnishing standards


Design, procure, and assist with the coordination of room layout based in ergonomics, capacity, and ADA compliance.


Coordinate with Purchasing Manager on asset disposal.


Maintain inventory and other reference databases.


Arrange shipment and delivery of products.


Manage receipt of items in Banner by shipping and receiving staff.


Respond to requests for work orders with general assignment responsibilities.


Coordinate with Purchasing Manager on bids, as applicable to Campus Operations, assisting with the development of specifications, reviewing bids and vetting contractors.

Interact with suppliers to secure cost effective, high quality products.

Coordinate the processing of Campus Operations contracts and purchasing agreements and manage contract database / filing system.


Coordinate and work collaboratively with the Business Office and Purchasing Office.


Supervise the shipping and receiving staff.


Perform other duties as assigned.



Minimum Qualifications



Associate degree in related field required.Bachelor's degree in a related field preferred.


Minimum of three years of experience in a purchasing role required. Education or government purchasing experience with consortiums and/or state bidding procedures required.


Minimum One year in a team leadership or supervisory role.


High level of experience with Microsoft Excel and Word, Adobe, DocuSign, video conferencing, databases, web technology and an ERP system(s). Ellucian Banner experience preferred.


Ability to analyze complex procurement issues, formulate logical conclusions, recognize alternatives and problem solve. Ability to make quick decisions.


Excellent organizational, communication, inter-personal and customer service skills with the ability to maintain confidentiality and confidential information.


Ability to work independently with minimal supervision and attention to detail. Strong problem-solving and time-management skills.


Please attach the following documents when applying:

Cover Letter-Yes

Resume-Yes

References-Yes (Can be provided at interview)

Transcripts-Yes (Can be provided at interview)

Position Details

req1799
Grant Funded: No
Minimum Starting Rate: $27.03
Compensation Type: Hourly
Work Schedule: M-F 8 a.m. - 4:30 p.m.
Work Hours: 40 hours per week
Testing: No
Targeted Hire Date: 8/5/2024
Special Instructions: Attach all required documents at time of application.


EOE, including disability and veteran Apply Now