Senior Administrative Assistant at TNBR Careers in Nashville, Tennessee

Job Description:

Title: Senior Administrative Assistant

POSITION SUMMARY

To provide advanced administrative supports to the Vice President as well as the division.

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES

Performs a variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects. Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking and budget line items. Interacts and communicates with students, staff, and community partners. Responds to inquiries concerns. Tracks interaction with, and outcomes of, student appeals and issues.

Assists with providing support for division events and activities including career and transfer fairs, enrollment events, student life events and commencement. Prepares and submits monthly travel and credit card records. Supports student study abroad program including record keeping and tracking. Supports student affairs and enrollment management events as needed, with occasional evening and weekend hours necessary.

REQUIRED QUALIFICATIONS

Associate's degree

Three (3) years' experience in providing direct administrative support to management

Proficiency in Microsoft Office

Experience balancing multiple priorities and projects successfully

PREFERRED QUALIFICATIONS

Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems

KNOWLEDGE, SKILLS AND ABILITIES

Ability to work collaboratively with a diverse population of faculty, staff and students. Effective communication skills, including the ability to express ideas clearly and concisely in both oral and written communication. Must be able to work independently, demonstrate initiative and make substantive decisions quickly. Ability to work occasional evenings and weekends to support events.

Open Until Filled: Yes

Rate of Pay: $44,129.00 - $52,962.00 depending on experience

Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Nashville State offers flexible work arrangements for positions that qualify.