US_Administrative Associate III at BC Forward in South San Francisco, California

Job Description:

US_Administrative Associate III



BCForward is currently looking for



US_Administrative Associate III in
South San Francisco, CA 94080


Position Title: US_Administrative Associate III


Location:
South San Francisco, CA 94080




Expected Duration :12 months .




Pay Rate: $40/hr on W2.

Estimates start date :7/16/2024



Summary: The Principal Administrative Business Partner plays a pivotal role within PTT, providing essential administrative support and operational coordination to drive the success of PT network operations. Reporting to the Strategy Realization Office, this position is integral to the Administrative Business Partner (ABP) Team, collaborating closely with senior leaders across Global MSAT, Engineering (PTT), and Digital and Operational Excellence (PTE).



Job Duties/Responsibilities:

• Manage foundational administrative activities such as calendar management, scheduling department and team meetings across multiple time zones, and utilizing physical and virtual room reservation systems.


• Coordinate complex scheduling for global summits, department offsites, and meetings involving senior leaders and external stakeholders.


• Lead and coordinate event management activities including agenda creation, vendor management, and support for town halls, sprints, and face-to-face meetings.


• Independently plan and execute large-scale, high-visibility events, collaborating with strategic event services.


• Support communication activities by drafting emails, creating meeting agendas and materials, and facilitating department policy communication and feedback collection.


• Enhance employee and team experience through milestone recognition, coordination of huddles and team activities, onboarding logistics, and interviewing process support.


• Manage complex international travel arrangements and associated expense reporting as necessary.


• Translate business needs into effective support activities, contributing to departmental value generation.


• Build relationships with partnered teams, functions, and business units across multiple time zones.


• Act as a primary contact for facility and IT service requests, including space planning and office supplies management.


• Oversee financial processes including purchase orders, invoices, vendors, SOWs, and contract management, participating in RFP and vendor selection.


• Manage departmental email distribution lists, print services, shipping/labeling, and information repositories.


• Demonstrate autonomy in prioritizing workload to ensure balanced support and timely completion of tasks.


• Navigate complex scenarios, identify solutions, define new processes, and facilitate knowledge sharing and learning experiences.


• Actively participate in meetings, promote new work processes, and contribute ideas and support to colleagues.

Qualifications:

• Bachelor's Degree or equivalent experience.


• Proven experience in an administrative role supporting senior executives or leadership teams.


• Prior experience with Roche/Genentech administrative roles required.


• Ability to make independent decisions and problem-solve effectively.


• High attention to detail and accuracy in all work activities.


• Flexibility and adaptability to manage changing priorities and responsibilities.


• Proficiency in Google Suite (Gmail, Calendar, Drive, Slides, Sheets, etc.) and other office productivity tools.


• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.


• Strong communication skills in English; proficiency in German is preferred.


• Ability to work independently with minimal supervision and as part of a team.


• Discretion and confidentiality in handling sensitive information.


• Previous experience in project management or coordination is advantageous.


• Availability for support outside normal working hours, including evenings and weekends as needed.

Benefits:



BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.



About BCforward:



Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.


BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.


BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.


To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.


This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.


Interested candidates please send resume in Word format Please reference job code 224351 when responding to this ad.


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Job Snapshot




Employee Type

Contractor



Location

South San Francisco, CA (Onsite)



Job Type

Hospitality - Hotel



Experience

Not Specified



Date Posted

07/05/2024 Apply Now