Service Desk Specialist, Team Lead at The University of Chicago in Chicago, Illinois

Job Description:

Department



F&A ITS - Help Desk



About the Department



The University of Chicago's IT Services Department is an integral component of the institution, driving technological innovation and services. As a dynamic team of professionals, we continually strive for excellence in supporting the university's mission through advanced IT solutions and a strong commitment to improving employee relations, promoting diversity, equity, and inclusion, and aligning with the University's strategic goals.



Job Summary



The Service Desk Specialist, Team Lead operates independently within established protocols to provide technical support for PC, server, or mainframe applications and hardware. This role oversees day-to-day operations and projects for supported clients, diagnosing and resolving complex operating issues and developing troubleshooting scripts. Additionally, the Specialist proposes system modifications to enhance user experience, mentors team members, ensures service level objectives are achieved, audits service desk tickets for completeness and timeliness, and conducts random audits of call recordings to uphold quality customer service standards.



Responsibilities

• Provides an elevated level of customer service-focused technical support over the phone, via email, over chat and other communication mediums identified.


• Timely, courteous, and polite customer interactions.


• An elevated level of problem-solving skills to resolve issues and problems, answer questions and concerns and determine ways to eliminate these issues in the future.


• Technical knowledge of desktop hardware and software, network connectivity, application questions about installation, application compatibility and specific hardware and software related queries.


• Appropriately documents all interactions to capture accurate history of events to help minimize future issues.


• Creates, reviews, works with team to keep Service Desk support, onboarding, and operational documentation is current. Reviews knowledge base documentation for missing articles, updates, service and onboarding checklists.


• Provides coverage and team support beyond one's normal schedule filling in for low staff levels, high call volume and/or complete required duties.


• Uses expertise and on-the-job experience to respond to complex user needs. Coordinates and reviews the work of IT (Information Technology) User Support staff to ensure appropriate solutions are provided.


• Works autonomously within established procedures to provide technical support to end-users of PC, server, or mainframe applications and hardware. Manages day-to-day operations and projects for supported clients.


• Assists with technical products and services to ensure the proper level of service is available moving forward, onboarding and operationalizing new staff, monitoring team schedule and adherence, and refining and developing first tier troubleshooting scripts.


• Uses expertise to simulate user problems to diagnose problems and resolve complex operating difficulties, develops troubleshooting scripts for the help desk. Proposes solutions to questions regarding system procedures, online transactions, systems status, and downtime procedures.


• Guides end-users through troubleshooting procedures. Performs upgrades to hardware and software, recommends systems modifications to reduce user problems. Maintains a troubleshooting tracking log to ensure timely resolution of problems. Ensures service level objectives are met for supported clients.


• Performs other related work as needed.

Minimum Qualifications




Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

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Certifications:




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Preferred Qualifications




Education:

• Associates degree or higher.

Experience:

• End user support experience in resolving issues and providing an elevated level of customer service.


• IT customer support within a research or academic environment.


• Leading teams, coworkers, or managing staff.


• Background with ITSM products.

Preferred Competencies

• Maintain strict confidentiality when working with sensitive information.


• Excellent decision making and problem-solving skills.


• Listen to client concerns, demonstrate client empathy, and remain humble during client interactions.


• Demonstrate initiative in the resolution of problems.


• Effective time management skills.


• Excellent organizational skills with emphasis on detail and follow-through.


• Excellent listening skills with the ability to empathize and focus on client service.


• Communicate technical information to a non-technical audience in a clear and coherent manner.

Working Conditions

• Standard office environment.

Application Documents

• Resume/CV (required)


• Cover Letter (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family



Information Technology



Role Impact



Individual Contributor



FLSA Status



Non-Exempt



Pay Frequency



Biweekly



Scheduled
Weekly Hours



40



Benefits Eligible



Yes



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. Apply Now