Administrative Assistant at Northern Trust in North Palm Beach, Florida

Job Description:

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.

ADMINISTRATIVE ASSISTANT

This high touch/client servicing role is an integral part of our team in the North Palm Beach office. The responsibilities include client engagement, as well as greeting clients, visitors, and partners to determine their needs and direct them to the appropriate person. Also responsible for answering all incoming calls, taking, and relaying messages, answering questions and directing calls to the appropriate person. Handles partner meeting reservations, via Microsoft Excel, Outlook and Microsoft Teams. Provides administrative support for several executives and helps to manage the office logistics. This role will also provide cross-training opportunity for banking and back-up teller responsibilities in order to assist our banking team when necessary.

Major Duties:

• Greet and assist clients and vendors.


• Maintain daily events electronically through Microsoft Excel, Outlook, and Microsoft Teams.


• Maintains and organizes paper and electronic files.


• Maintenance of multiple meeting rooms to include set up of beverage service.


• Assisting partners and teams with a variety of tasks and special projects related to Marketing, Trust Administration, Trust Investments, Lending or Banking.


• Handles incoming mail for the bank including sorting, researching and emailing partners.


• Works effectively as a team member but also independently.

Knowledge/Skill:

• Strong interpersonal, verbal and written communication skills


• Collaborative, and team focused.


• Possess strong client service principles and practices


• Possess strong understanding of administrative and clerical procedures


• Possess strong knowledge of computers and relevant software applications


• Strong time management skills


• Solid attention to detail and ability to handle shifting priorities while meeting deadlines


• Strong personal resourcefulness


• Possess flexibility and capability to adapt to new procedures and be receptive to change

The successful candidate will benefit from having the following competencies:

• One year prior experience in an office receptionist position.


• Experience in banking, lending or trust is preferred but not required.


• Proficient in Microsoft Office Suite.


• Proficient in Microsoft Outlook preferred but not required.


• Willingness to learn banking procedures.

In office

This is an office-based position and for the effective performance of this role, the duties and responsibilities must be carried out onsite.

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Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com .

We hope you're excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.