Receptionist/Administrative Assistant (Bilingual Spanish) at PLATINUM HOME HEALTH CARE in BROOKLYN, New York

Job Description:

POSITION SUMMARY:
The Administrative Coordinator is a crucial member of our team, responsible for providing comprehensive administrative support to ensure the smooth functioning of daily operations. This role involves a dynamic blend of tasks, from answering phones and performing clerical duties to actively participating in fostering a collaborative team environment.
JOB DESCRIPTION:
1. Punctuality and Readiness: Consistently demonstrate punctuality and readiness to commence work at the assigned start time.
2. Team Collaboration: Actively participate in and contribute to a team-oriented work environment, promoting a culture of collaboration and mutual support.
3. Professional Phone Etiquette: Answer phones in a professional and timely manner, providing courteous and efficient assistance to callers.
4. Problem Definition and Resolution: Demonstrate the ability to define problems and tasks, collect relevant data, establish facts, and take decisive action to facilitate resolution.
5. Computer Proficiency: Perform various computer functions to assist with communication between departments and contribute to overall office operations.
6. Office Equipment Operation: Utilize office equipment, including computers, telephones, copy machines, and fax machines, with proficiency and attention to detail.
7. Privacy, Ethics, and Compliance: Respect patient and employee rights and privacy, ensuring the security of protected information. Adhere to ethical practices and comply with the agency's compliance program and privacy policies.
8. Clerical and Data Entry Tasks: Execute a variety of complicated clerical and computer entry tasks efficiently. Fulfill all duties as assigned by the Office Maintenance Manager.
9. Professionalism: Maintain a consistently professional attitude and appearance in all interactions and tasks.
RESPONSIBILITIES:
1. Tackle a variety of tasks and assignments as they arise, adapting to the ever-changing needs of the organization.
2. Provide support to different departments, contributing to the efficient operation of the entire organization.
3. Assist in projects, initiatives, and tasks that may require additional support or resources.
4. Collaborate with team members to contribute to the successful completion of projects.
5. Provide administrative support to various departments, including data entry, document preparation, and record-keeping.
6. Ensure timely and accurate completion of administrative tasks as assigned.
7. Facilitate communication and collaboration between departments, acting as a liaison to ensure smooth information flow.
8. Respond promptly to requests for assistance and information.
9. Maintain a high degree of flexibility to address urgent or time-sensitive tasks.
10. Be available to assist in various capacities, adjusting to the daily needs of the organization.
11. Employ problem-solving skills to address immediate challenges and find efficient solutions.
12. Collaborate with colleagues to troubleshoot and resolve issues as they arise.
13. Prioritize tasks effectively, considering urgency and impact on organizational goals.
14. Manage time efficiently to meet deadlines and expectations.
WORK ENVIRONMENT: Works in an office environment with regular exposure to staff and patient elements and occasional stress.
COGNITIVE REQUIREMENTS: Must work cooperatively with others and perform a wide variety of complex and complete tasks involving office equipment and machinery.

Job Type: Full-time

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Schedule:

8 hour shift

Language:

Spanish (Required)

Work Location: In person