Administrative Associate IV, Facilities, Safety, & Support Services Event Specialist at Texas A&M University - Central Texas in Killeen, Texas

Job Description:

Job TitleAdministrative Associate IV, Facilities, Safety, & Support Services Event Specialist
AgencyTexas A&M University - Central Texas
DepartmentFinance and Administration
Proposed Minimum Salary$15.48 hourly
Job LocationKilleen, Texas
Job TypeStaff
Job Description

The Administrative Associate IV, under direction of the Manager, Facilities, Safety, and Support Services will assist in the overall administrative and event responsibilities of the Facilities, Safety, and Support Services (FSSS) office. Works under general supervision and provides advanced administrative support work.

Applicants must be authorized to work for any US employer. The department is unable to sponsor or take over sponsorship of an employment visa at this time.

Responsibilities:

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  Provides clerical and administrative assistance to the Facilities, Safety, and Support Services office staff.

  
  


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  Performs specialized tasks requiring a high level of skill in data entry, note taking, and monitoring of the university events scheduling calendar(s).

  
  


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  Provides customer service in person and virtually through a variety of platforms.

  
  


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  Provides skilled administrative assistance and event support through the performance of advanced and complex tasks.

  
  


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  Routes mail and performs filing of materials.

  
  


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  Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.

  
  


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  Reconciles Payment Card and Travel card expenses monthly.

  
  


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  Serves as a point of contact for A&M-Central Texas faculty, staff, and administration on general Facilities, Safety, and Support Services matters.

  
  


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  Maintains a variety of fiscal and administrative event records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.

  
  


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  Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

  
  


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  May serve on event committees as a representative of Facilities, Safety, and Support Services office.

  
  


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  Manage and maintains event services requests through the digital system.

  
  


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  May collaborate with the Manager, Event Services, and applicable personnel to ensure successful event operations.

  
  


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  Oversee and assist with all event setup and breakdown.

  
  


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  Ensure event space is clean and organized.

  
  


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  Monitor event space to ensure safety and security.

  
  


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  Oversee and assist with event logistics and management.

  
  


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  Other duties as assigned.

  
  

Minimum Qualifications:

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  High school diploma or equivalent combination of education and experience.

  
  


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  Four years of related experience.

  
  

Knowledge, Skills, and Abilities

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  Knowledge of word processing, spreadsheet, and database applications.

  
  


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  Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality.

  
  


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  Physical Requirements: None

  
  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary: $15.48/hour

Hours: Monday - Friday; 8am to 5pm. Some nights and weekends may be required.

Supervision of Others: May assist management in the supervision of student workers and support staff including processing complex confidential matters.

Work Location:
This is not a remote position. The selected candidate will be required to work on campus.

To Apply

Please apply directly on our Texas A&M University-Central Texas Job Site. Please submit a cover letter, a resume, and the contact information of three professional references when applying for this position.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.