Construction Office Coordinator at Babcock & Wilcox Enterprises, Inc. in Napa, California

Job Description:

The Office Manager 3 will organize and coordinate administration duties and office procedures for Babcock & Wilcox Construction Company. This individual will work with and support the Construction Operations team and project sites. Travel may be required. This candidate must be comfortable working independently, as well as in a team environment, and have a demonstrable working knowledge of construction business office practices.

• Maintains field purchasing files
• Manages labor brass alley
• Documents late arrivals or early quits for payroll
• Facilitates the full onboarding procedure for all craft new hires
• Verifies EDS rates are in accordance with union agreement
• Assists project leadership and accountants with required financial analyses, forecasting and customer billing
• Informs and consults with project team regarding areas of concern
• Safeguards Company property and resources; ensures that policies and procedures are followed at jobsite
• Obtains/loads into payroll system and utilizes craft labor agreements for accurate wage and fringe rates
• Issues field checks for local procurement/I-expense
• Codes all field invoices and submits for approval
• Prepares and obtains authorizations for customer billing on project costs
• Ensures that procedures are adhered to on all job sites
• Participate in interviews and training for new hires
• Perform other duties as assigned

• High school diploma or GED preferred
• 8 years of relevant experience
• Attention to detail
• Flexibility and adaptability
• Self-Driven
• Strong organizational and communication skills
• The ability to multi-task and manage priorities