Manager, Accounts Payable and Travel at California State University at Dominguez Hills in Carson, California

Job Description:

Job no: 540087

Work type: Management (MPP)

Location: Dominguez Hills

Categories: MPP, At-Will, Finance/Accounting, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title: Manager, Accounts Payable and Travel

Department Name: Accounts Payable

Division: Administration and Finance

Classification Title: Administrator I

MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.

Position Salary Range: $6,422 - $9,633 per month

The maximum salary budgeted for this position is $7,500 monthly.

Salary is commensurate with experience.

Review of applications will begin Thursday, June 12, 2024, and the position will remain open until filled.

About the Department/Position:

Under the general direction of the Director of Accounting Services, the Accounts Payable and Travel Manager oversees the day-to-day activities of five accounts payable Technicians. The incumbent provides advanced-level support to Accounting Services and monitors compliance with Federal and State sales tax laws. The incumbent is responsible for developing and distributing training materials, including maintaining the department web pages and creating CSU Learn courses. This position uses substantial independent judgment and performs high-level specialized functions to meet goals and objectives; maintains customer service, operational effectiveness, and efficiency by identifying areas needing process improvement, exploring possible solutions, and implementing process updates in coordination with the Director of Accounting Services. This position serves as the key subject matter expert for the Common Financial Systems (CFS) A/P module; performing testing of A/P functionalities during system upgrades and is the campus resource in seeking guidance from the Chancellor's Office regarding Concur integration issues, tax issues, as well as system issues and enhancement requests.

The position is telecommute eligible

Overview of Duties and Responsibilities:

• Oversee staff in daily tasks, assign work and monitor the workload of each team member.


• Participate in the development of staff by identifying strengths and weaknesses and providing opportunities for increasing knowledge and experience in processing various types of AP transactions.


• Oversee the CSU and University travel and hospitality policies and processes.


• Oversee the Procurement Card reconciliation audit process, OnBase Imaging, and the claim schedule process to ensure timely reimbursement of state-funded sources from the State Controller's Office.


• Oversee the use of travel cards for institutional accounts for travel-related transactions.


• Oversee accounts payable processing to ensure customer service to the campus while maintaining full compliance with CSU, federal, and state requirements, policies, and guidelines.


• Ensure prompt and accurate payment of payables, monitor vendor payments, review voucher adjustments, oversee distribution of vendor checks, employee reimbursements, and miscellaneous refunds; identify for void stale-dated checks.


• Tax Analysis and Reporting.


• Business process improvement.

Minimum Qualifications:

• Professionals at this level usually have three (3) - to five (5) years of accounts payable and/or tax experience and the equivalent of a Bachelor's degree; five years of experience can be substituted for the degree. One (1) year of supervisory/managerial or leadership experience is required.
  

Knowledge, Skills, and Abilities:

• Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with Accounting Services, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area.


• Extensive and in-depth knowledge in project management including research and analytical methodologies.


• Ability to interpret and integrate complex data and information to formulate appropriate courses of action that have broad and far-reaching impacts.


• Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations.


• Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects.


• Apply policy or statute to business processes to ensure compliance


• Develop business processes to improve AP functions


• Read, interpret, and recommend processes to apply tax code requirements to campus in order to maintain compliance


• Create reports, business correspondences, and procedure manuals


• Provide customer service, team building, and maintain cooperative working relationships within a diverse multicultural environment

Preferred Qualifications:

• Governmental or Higher education experience;


• CSU Common Financial System experience.

To view the full position description, click "Position Description" above.

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.


• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.


• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here.


• Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program.


• The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


• This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Employees at California State University, Dominguez Hills shall abide by the
Nondiscrimination Statement.

Advertised: 29 May 2024 Pacific Daylight Time

Applications close: Open until filled