Office Administrator at The Timken Company in Pasco, Washington

Job Description:

Your Career Begins at Timken

If you're ready for a challenging career that provides you with the ability to advance personally and professionally, look to Timken. Our associates make the world more productive by improving the efficiency and reliability of the machinery that keeps industry in motion.

H&N Electric andWind, a division of Timken Motor and Crane, is currently seeking anOffice Administratorin Pasco, WA. The role of the Office Administrator is to act as the initial point of contact for the facility and coordinate the administrative duties of the H&N Electric and Wind Service Center. Duties include receiving purchase orders and maintaining documentation for the facility's accounting system, purchasing, and reception. This position reports to the Customer Service Manager.

Essential Responsibilities

• Provide support to the Operations and Customer Service Departments
• Review, receive, and audit purchase orders including but not limited to:
  
  
  • Review packing slips and purchase orders and accurately receive all verified merchandise
  • Assign and label bin locations to accurately maintain inventory
  • Audit open purchase orders, follow up with suppliers to ensure delivery deadlines are met
  • Ensure timely internal communication regarding delivery statusand verify final receipt
• Audit past due sales orders, 2060 and 2065 dates
• Log, scan, and file documents, coordinate shredding services, and maintain electronic and/or hard copy files of invoices, orders, jobs, records, materials acquisitions, and other facility files according to Company retention standards
• Welcome, log, and direct visitors, manage visitor badges, and provide chaperones
• Answer, screen, and route incoming telephone calls, take accurate messages, and assist callers with general information and inquiries
• Schedule and coordinate meetings, department lunches, appointments, and site events
• Perform other duties and projects as assigned and assist other departments as directed

Minimum Qualifications

• High school diploma or GED equivalency required
• 2 years of administrative experience required
• 2 years of experience in a customer facing position preferred
• Basic understand of accounting procedures and good business practices preferred
• Intermediate keyboarding
• Intermediate MS 365/Office Suite proficiency

Key Attributes

• Effective and professional verbal and written communication skills, in person, and on the telephone
• Strong systematic and organizational mindset
• Demonstrated multi-tasking ability
• Attention to detail, accuracy, and neatness in working with figures

The annualcompensation for this role is $46,000- $64,000per year and is commensurate on experience and education. Promotional opportunities are available upon skills development and mastery. Benefits start on your first day. Cost-sharing options for Medical, Dental, Vision. Company provided STD, LTD, and Basic Life Insurance with supplemental coverage available. 401(k) and/or Roth 401(k) participation and company match after one (1) month of employment plus quarterly Core Defined Contributions. Additional benefits such as: Work/Life Balance program, free Noom participation, and PayActiv Earned Wage Access. Ten paid holidays per year in addition to three weeks of Paid Time Off per year (pro-rated on hire date during first year); accrual rates increase with years of service.

All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status or any other basis protected by applicable law.

The Timken Company, a global technology leader in engineered bearings and industrial motion, designs a growing portfolio of next-generation products for diverse industries. For 125 years, Timken has used its specialized expertise to innovate and create customer-centric solutions that increase reliability and efficiency. The company posted $4.8 billion in sales in 2023 and employs more than 19,000 people globally, operating from 45 countries. Timken is one of the World's Most Innovative Companies, according to Fast Company, and has been recognized among America's Most Responsible Companies and America's Greatest Workplaces for Diversity by Newsweek, the World's Most Ethical Companies® by Ethisphere and America's Most Innovative Companies by Fortune.
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Nearest Major Market: Kennewick
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