Office Technology Assistant at Clarios, LLC in Glendale, Wisconsin

Job Description:

What you will do
In this role you will provide high level support to several leaders in a fast-paced, interesting corporate business environment; you will be the key resource to the VP of Global Tax and other tax leaders with which you partner.   Your organizational skills, take charge attitude and ability to adapt and support key tax areas will make a difference and contribute in a significant way to those you support and the company.  

How you will do it

Support global tax function in various activities to ensure tax compliance by managing global tax tools, maintain tax calendars and dashboards, gathering key data, and ensure efficient management of day-to-day operations.  This will include the following: 

• Support Tax Operations in data extraction and data preparation from company software systems (i.e., ERP, tax software), global tax communications and information requests, formatting of business process documentation. Examples include:
  
  
  • Technology administrative support including Tax SharePoint document management and workflow system (i.e., quality control oversight, user access, governance and compliance of documents with records retention policy, maintenance of key meta data, training support, and troubleshooting support) Other technology requests may relate to PowerPoint presentation formatting and meeting facilitation (MS Teams)
  
  
  • MS Excel data summary and administrative trackers
  
  
  • Power BI dashboards – dashboard maintenance
  
  
  • Adobe PDF and DocuSign e-signature request facilitation
  
  
  
  


• Support Tax Counsel in closing out documentation for projects in SharePoint and ensure quality check of information. Assist in project closure using a checklist supporting documentation.


• Support Tax team in summarizing key information and analysis through utilization of excel workbooks or other software.


• Management of tax documentation for various types of tax (i.e., exemption certificates for Sales and Use Tax, certificates of foreign status (Forms W-8, W-9) for Withholding Tax, Power of Attorney forms, etc.)


• Management of the department budget, coordination of vendors (service providers), requesting and managing POs (Maximo), processing invoices etc.


• Support tax team in various administrative matters including tax software license management, mail handling (includes tax notices, tax assessments, and certified mail), office supply management, travel and expense support, new joiner onboarding and visitor requests, and team event support.

What we look for:

Required  

• Minimum Associate’s degree in business admin (accounting or IT systems emphasis) Bachelor’s degree preferred.


• Minimum of 3 years of relevant experience in a fast-paced corporate or public accounting environment (more experience required w/ Associate’s degree)


• Proficiency in Microsoft Office Suite applications (Excel, Word, PowerPoint, Outlook, etc.). 


• Proficiency at utilizing and supporting the management of an electronic document retention system and workflow solutions (i.e. SharePoint)


• Ability to perform basic numerical analysis and extract data from various systems (consolidation (OneStream), ERP (SAP, etc.), etc.).


• Ability to adapt to new or changing technology or processes based on business needs.


• Self-confident, able to think creatively, and a thirst for knowledge to improve processes, etc.


• Excellent organization and communication skills are required to coordinate support for the department and to maintain a high-quality service level.


• Demonstrated ability to work independently and follow through on assignments with excellent attention to detail.

Preferred

• Certification in Microsoft Office Suite preferred.


• No tax experience required.

#LI-TD1

#LI-Hybrid

What you get:

• Medical, dental and vision care coverage and a 401(k) savings plan with company matching – all starting on date of hire


• Tuition reimbursement, perks, and discounts


• Parental and caregiver leave programs


• All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits


• Global market strength and worldwide market share leadership


• HQ location earns LEED certification for sustainability plus a full-service cafeteria and workout facility

Who we are:
Clarios is the creator behind the world’s most recognizable car battery brands. We are the car battery found in most new vehicles including leading brands such as Ford, General Motors, Toyota, Honda, and Nissan. Our 16,000 employees develop, manufacture, and distribute batteries for virtually every type of vehicle. We recover, recycle, and reuse up to 99% of our battery materials, leading sustainability practices in our industry. Clarios, formerly Johnson Controls Battery Group, is currently a Brookfield portfolio company. Learn more about us at www.clarios.com.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please apply. Diversity of experience and skills combined with passion is key to challenging the status quo. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process by emailing Special.Accommodations@Clarios.com. We are an Equal Opportunity Employer and value diversity in our teams in terms of work experience, area of expertise, gender, ethnicity, and all other characteristics protected by laws in the countries where we operate. For more information on our commitment to sustainability, diversity, and equal opportunity, please read our latest report. We want you to know your rights because EEO is the law.

A Note to Job Applicants: please be aware of scams being perpetrated through the Internet and social media platforms. Clarios will never require a job applicant to pay money as part of the application or hiring process.

To all recruitment agencies: Clarios does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Clarios employees or any other company location. Clarios is not responsible for any fees related to unsolicited resumes/CVs.