Grants Admin Assistant at Princeton University in Princeton, New Jersey

Job Description:

Grants Admin Assistant

US-NJ-Princeton

Job ID: 2024-19544
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Overview

The Department of Molecular Biology is seeking a full-time Grants Administrative Assistant to support a team of eight grants administrators. The individual in this position will play an important role in performing supportive tasks for sponsored research administration. This position will be fully remote.

Responsibilities

Responsibilities Include:

• Support the grants team in post-award management of funding including:
• Entering cost transfer and labor accounting information provided by grant managers and the graduate administrator into University financial systems.
• Preparing invoices and backup documentation for sponsor billing.
• Extracting monthly financial reports on faculty grants and filing/forwarding those as appropriate; reviewing reports for significant under or overspending and notifying grants managers. Performing searches for unallowable costs on faculty grants and providing those to grants managers.
• Assisting with award closeout process
• Support the grants team in pre-award activities including:
• Handling Department Limited Submissions
• Act as a backup for Grants Managers in times of heavy workload for smaller grants/fellowships, assisting the GMs with ERA proposals (budgets, compliance, other data entry)
• Training Grant Data Collection and Entry-xTrain Updates

Other day-day responsibilities will include:

• Assisting the team with grant records retention and management tasks in our OnBase system.
• Maintaining departmental funding opportunities in the Princeton Research Funding Gateway
• Preparing the monthly accounts list
• Attending training classes and meetings to keep up-to-date on the financial systems and programs, including University compliance requirements used in performing job duties
• Other duties as needed

Qualifications

ESSENTIAL

A bachelor’s degree is required, with a concentration in business, finance, accounting or equivalent, or biological sciences helpful. Previous biomedical or biology grants-related experience in a university setting is beneficial but not required. Must be proficient in Microsoft Office: Excel, Access, and Word, and have a solid knowledge of accounting basics. Must understand and be able to implement the policies of a large number of funding agencies. Must be very detailed-oriented, with excellent interpersonal and communication skills, oral as well as written, and committed to financial integrity and confidentiality.

PREFERRED

Familiarity with University policies and procedures regarding grant applications. Familiarity with the University's personnel and fiscal management policies, and the University's financial system applications, such as ERA, Labor Accounting, Information Warehouse, and PeopleSoft PRIME or previous experience with these systems at another University is desirable.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

PI244299891

Salary:

$1.00

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