Executive Assistant I at American Career College in Irvine, California

Job Description:

Imagine doing the best work of your career in a place where your efforts will support C-level executives by providing real time implementation and support for departments through performing a variety of diversified and confidential administrative support duties which require a range of skills and knowledge of organizational procedures while maintaining a confidential environment. Where you can utilize your skills including scheduling, researching, executing policies and procedures, interpreting and compiling data, database management, task management, project management and basic financial literacy. We are proud that American Career College has been certified as a Great Place to Work for the fourth year in a row! We are over 110 years in education and still growing. Come work and grow with us!

You will make an impact by: 

• Completing administrative tasks including managing an active calendar of meetings; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; completing expense reports.


• Produce documents (PowerPoint, Excel, Word, etc.) with a high level of polish suitable for executive level review. Demonstrate ability to take information and concepts and translate them into professional level documents.


• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.


• Handle confidential material relevant to company operations, including preparation of executive level correspondences.


• Build relationships crucial to the success of the organization and manage a variety of special projects for the Executive.


• Plan, coordinate and ensure the established Executive's schedule is followed and respected. Manage and maintain executive calendars and meetings and resolve scheduling conflicts.


• Communicate directly and on behalf of the Executive with others on matters related to the Executive's initiatives and objectives.


• Work closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.


• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, etc.


• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. 

Your experience includes:

• Minimum of three (3) years of experience performing increasingly complex and highly responsible office and administrative support work of which at least two (2) years involved administrative support to a C-level executive.


• Ability to stay calm under pressure and help find solutions when needed.


• Proficiency in Microsoft Office Suite.


• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.


• Very strong interpersonal skills and the ability to build relationships with stakeholders, both internal and external.


• Expert level written and verbal communication skills.


• Demonstrated proactive approaches to problem-solving with strong decision-making capability.


• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.


• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Education:

• Bachelor's Degree or some college course work in accounting, administrative and personnel management, and data processing preferred.


• Certified Administrative Professional (CAP) designation preferred.

Salary:

• $57,606.87 - $77,763.97


• Great Benefits Package

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