Administrative Assistant at Florida State University in Tallahassee, Florida

Job Description:

Job Title: Administrative Assistant
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 58302
Department

College of Social Sciences and Public Policy - Academic Affairs

Responsibilities

• Screens all visitors and incoming calls and refers them appropriately or takes messages.


• Distributes mail. Composes and answers routine correspondence. Assists in hiring, training, scheduling, and supervising student workers.


• Assists the Academic Affairs Administration staff with projects and events requiring expertise in graphics and design tools.


• Creates, designs, and updates the communication content on the Academic Affairs Office atrium TV monitors Responsible for updating Academic Affairs Office college-wide and university phone contacts and email lists.


• Maintains University and College confidentiality standards, to include FERPA and other applicable federal/state law.


• Maintains calendars for Academic Affairs administration staff: the Assistant Dean and two Assistant Directors.


• Monitors the virtual appointment scheduling system for Academic Affairs administration and two undergraduate Academic Advising
  offices in the College.


• Assists students with scheduling and canceling appointments. Books room reservations for Orientation and meetings. Organizes
  and assembles all Academic Affairs sponsored training and events materials.


• Acts as a Purchasing Representative Liaison for the Academic Affairs office. Inspects packages to ensure the correct quantity and condition of item received.


• Acts as liaison with Human Resources point of contact and a liaison to the purchaser for the Academic Affairs Office.


• Serves as Key Manager for Academic Affairs office. Reports maintenance problems for Bellamy building and tracks through completion. Assists in property management for Academic Affairs office.


• Assists with the supervision work-study student workers.


• Assists the Academic Affairs administration with processing student petition forms. Answers student inquiries on general University and College regulations and procedures. Distributes, collects, and processes all student requests for exceptions or substitutions to academic policies.

Qualifications

A high school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.


• Knowledge of office practices, procedures, and etiquette.


• Ability to communicate effectively verbally and in writing.


• Ability to demonstrate effective customer service skills.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!



Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.


Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.


Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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