Assistant to the Chair, Music at Binghamton University, State University of New York in binghamton, New York

Job Description:

Category:: Professional

Subscribe::

Department:: Music

Locations:: Binghamton, NY

Posted:: Jul 24, 2024

Closes:: Open Until Filled

Type:: Full-time

Ref. No.:: 07037

Position ID:: 179091

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $55,151

Coordinate the personnel and business aspects of the department including:

• Assisting the chair with curricular planning, accreditation reporting, and department administration


• Responsibility for all administrative matters for the department head in their absence, or as delegated


• Monitoring expenditures and supervising the maintenance of financial accounts and records for State IFR and BU Foundation accounts


• Assist in developing and tracking department budgets


• Submit position requests and HR forms for yearly adjunct faculty hires and extra service for faculty and staff


• Prepare and oversee preparation of letters of agreement for guest artists and extra-service payments for faculty


• Oversee travel arrangements, payments, honoraria, and reimbursements for faculty and guest artists


• Provide administrative support for faculty searches and personnel cases


• Provide administrative support for interactions with the BU Foundation


• Provide administrative support for the creation and revision of the annual curricular plan


• Provide administrative support for the completion of the annual accreditation report


• Oversee the purchases and delivery of equipment


• Supervise three departmental staff positions

Requirements:

• Earned Bachelor's degree at time of appointment


• Experience in a complex office environment serving the needs of multiple colleagues and other stakeholders


• Advanced experience using Office or Google Workspace suite software and other online work-management software


• Experience managing complex administrative tasks and processes


• Experience making financial transactions and tracking budgets in a professional context


• Experience interfacing with other administrative departments

Preferred:

• Administrative experience in higher education


• Administrative experience in the arts

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=179091

Deadline for Internal Applicants: August 7, 2024

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,


2. Cover letter, and


3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.

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