Administrative Specialist - Department of Psychology at The University of Tennessee, Knoxville in Knoxville, Tennessee

Job Description:

Description

Administrative Specialist – Psychology Department

Regular, Full-Time, Non-Exempt

$41,481 to $43,500 salary range, depending on experience and qualifications

The Psychology Department in the University of Tennessee’s College of Arts and Sciences seeks an Administrative Specialist to provide administrative assistance to the Undergraduate Programs under the direction of the Director of Undergraduate Studies. This position serves as a primary point of contact for prospective undergraduate students and the public for information, schedules, requirements, and data about the Psychology Department's undergraduate programs.

Job Functions:

Undergraduate Program Administrative Support

·         Coordinate Undergraduate Program activities, including, assessment processes, and program-related data entry, reporting, and storage

·         Coordinate with the Graduate Programs Coordinator each semester to determine program-specific graduate courses and assigning instructors for each program-specific section in Timetable

·         Attend, take notes, and distribute minutes for Undergraduate Program meetings and committees

·         Coordinate the make-up exam process, creating and maintaining the exam calendar, schedule graduate student proctors, reserve rooms and times for proctors, coordinate with instructors to receive and return exams, schedule and proctor exams for students who cannot attend makeup dates

·         Order supplies for Undergraduate Program operations using a departmental procurement card

·         Supervise two to three work-study students each semester

·         Collect and maintain contracts for PSYC 489 Supervised Research

·         Act as departmental resource for Banner activities related to the undergraduate program

·         Enter timetable information

·         Process course overrides, new majors and minors, and registration changes

·         Serve as backup for graduate student enrollment data entry

·         Provide data and information on undergraduate enrollment to departmental leadership

·         Attend monthly faculty meetings and take minutes when the Graduate Program Coordinator is unavailable

Event Coordinator

·         Publicize, book, plan, and support department events, including the annual Spring Celebration, Undergraduate Graduation, and New Major Welcome events

·         Design and distribute invitations and promotional materials for department activities and announcements

·         Coordinate with local businesses to purchase event supplies, awards, and donations

·         Report all event costs and expenses to the Business Manager

·         Support recruitment activities to provide program information to prospective students

Customer Service

·         Answer questions for current and prospective students in-person or via email and phone

·         Refer students to appropriate major advisors

·         Serve as backup to the Graduate Programs Coordinator to coordinate maintenance and facilities services requests (e.g. leaks, air conditioning, etc.)

Knowledge Skills and Abilities:

·         Skilled user of Docs, Sheets, Drive, and other Google products, and Powerpoint, Excel, Word, Outlook, and other Microsoft Office products.

·         Ability to learn new software and related technology.

·         Excellent communication skills.

·         Good time management skills.

·         Ability to multi-task and work with a diverse population.

·         Strong attention to detail skills.

Qualifications

Required Qualifications:

·         High School Diploma

AND

·         Three years of experience in an office setting

Preferred Qualifications:

·         Bachelor’s Degree

AND

·         One year of professional office experience

For full consideration, applicants should submit a resume, cover letter, and complete contact information for three professional references as attachments in the online application portal.

Job: Other Admin Asst/Secr/Clerical

Primary Location: US-Tennessee-knoxville

Organization: Psychology

Schedule: Full-time

Job Posting: Jul 23, 2024, 2:45:36 PM Apply Now