Administrative Assistant at TransCore LP in Nashville, Tennessee

Job Description:

TransCore (TRN), a subsidiary of ST Engineering, is seeking a part-time Administrative Assistant to join our team in Nashville, Tennessee.

This will be an onsite position working in the Nashville Corporate Office.

Summary - The Administrative Assistant performs a variety of administrative support which may include, general administrative support, assisting with invoice coding and approval, preparing reports and other documentation as requested by management team, creating, and maintaining accurate documents and records, processing and receiving mail and shipments, requisitioning of supplies, and organizing office operations and procedures.

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

The responsibilities listed are a general overview of the position and additional duties may be assigned.

• Provides administrative support to departments and their leadership and performs a wide range of duties that support operations.
• Analyzes and organizes office operations and procedures such as filing systems and other clerical services.
• Maintains inventory of supplies, reordering as needed.
• Assists with organizing/preparing for office functions.
• Researches and develops resources that create timely and efficient workflow.
• Assists Marketing departments with shipping, bids, and proposal documents.
• Arranges and coordinates travel schedules and reservations as needed.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

• High school diploma or general education degree (GED) with 1 to 3 years of previous work-related skill, knowledge, and experience required. Associate degree or equivalent from two-year College or Technical School preferred.
• Demonstrated proficiency with Microsoft Office Suite (Excel, Power Point and Word), PDF and SharePoint.

• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Highly developed interpersonal skills with the capacity to cooperate and build constructive relationships at all levels of interaction, both internal and external.
• A powerful sense of the importance of follow-up, follow-through, and attention to detail in all areas of responsibility.
• Must have ability to work independently as well as effectively communicate with team members.
• Ability to maintain confidential information.
• Possess the ability to work on several assignments at once and meet deadlines.