Project Administrator at Computer World Services (CWS)Corporation in Fairview Heights, Illinois

Job Description:

Job Description

CWS is seeking an experienced Project Administrator who will play a crucial role in supporting program activities for a DoD contract. This position involves coordinating various tasks, managing project documentation, and facilitating communication among team members and stakeholders. The Project Administrator ensures the program run smoothly by maintaining schedules, tracking progress, and providing essential support to team members.

Key Tasks and Responsibilities

* Assist in coordinating project activities, including tracking project timelines, milestones, and deliverables. Facilitate communication between team members and stakeholders.

* Maintain and organize project documentation, including contracts, reports, and correspondence. Ensure all documents are up-to-date, error free, and accessible.

* Provide comprehensive administrative support to the Program Manager, Site Leads, and Executive team members, including scheduling meetings, preparing documents, and managing communications.

* Manage and update project databases and information systems. Ensure data integrity and confidentiality.

* Prepare and distribute regular status reports. Assist in the preparation of presentations and other project-related materials.

* Ensure compliance with DoD and U.S. Air Force regulations and standards. Assist in the preparation for audits and inspections.

* Assist in managing project resources, including tracking expenses and coordinating procurement activities.

* Coordinate the onboarding and offboarding processes for project personnel, including preparing necessary documentation, conducting orientations, and ensuring smooth transitions.

* Manage and coordinate security clearance paperwork for team members, ensuring timely submission and compliance with DoD requirements.

* Provide excellent customer service to internal and external stakeholders. Address inquiries and resolve issues promptly.

Education & Experience

* High School diploma with 6+ years of administrative or project support experience, preferably in a DoD or government contracting environment.

* Strong organizational and multitasking abilities.

* Excellent written and verbal communication skills.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

* Ability to work independently and as part of a team.

* Attention to detail and problem-solving skills.

Certifications

* None

Security Clearance

* Ability to obtain a DoD Secret is required

Other (Travel, Work Environment, DoD 8570 Requirements, Administrative Notes, etc.)

* This is a hybrid position which will require at least one day per week in the office