Lease Compliance Analyst, Real Estate - Lakeland at Publix Super Markets, Inc. in Lakeland, Florida

Job Description:

The purpose of this position is to provide support to the Lease Administration and Compliance Team, along with support to the Real Estate Assets Team.  This includes preparing communications/letters, creating, tracking and maintaining reports, abstracting lease/legal documents as they relate to acquisitions and new leases, and coordinating special events for company controlled and non-company controlled locations. In addition, this position is responsible for inputting and maintaining data and contracts in the Compass Real Estate Management system and providing support for maintenance of data in the Publix Property Portal system, including items such as the creation of lease records, Lease Compliance tracking, uploading documents and misc. items as needed. This position also assists with answering telephones, filing electronic and hard copy documents, and providing clerical support as needed.

Responsibilities include:

• abstracting and creating contracts (also known as “lease records”), including tenant contracts, adjacent property contracts and Internal Rent contracts, in Compass and assisting the Tenant Lease Administrator with Lease Administration and Compass related items


• tracking, reviewing, and managing Lease Compliance requests for all tenants to ensure they are in compliance with their lease agreement.  Publix currently has over 3,000 tenants that have numerous compliance obligations associated with their leases (e.g. providing proof of insurance, reporting sales, providing proof of pest control services, and HVAC maintenance, etc.).


• drafting maintenance rebills and roof scan invoice letters for all non-company controlled locations


• maintaining emergency contact information in Compass, entering maintenance exception items into Compass and entering title summary information into the Company Controlled Title Report


• coordinating special events for all locations and divisions


• assisting in compiling and reviewing information associated with acquisitions as support to the Due Diligence Specialist


• special projects and providing other clerical support

• One year of office/business experience


• Must have excellent human relation and communication skills


• Problem solving skills, ability to be detail oriented, and analytical skills


• Must be able to work independently


• Must be flexible and able to perform multiple tasks


• Must demonstrate sound judgment, discretion, and ability to maintain confidentiality


• Ability to display professionalism


• Organizational skills


• Ability to perform investigative work


• Accurate typing and writing skills


• Ability to accurately and effectively handle an extremely high volume of detailed tasks and assignments


• Ability to work overtime and have a flexible schedule, if needed


• Basic skills in Microsoft Office (Word, Excel, PowerPoint)

• One year of office/business experience in the Real Estate field


• Ability to abstract lease and legal documents


• Knowledge of Publix’s standard lease forms


• Knowledge of Insurance procedures and requirements


• Knowledge of Publix’s culture, structure and operations


• Intermediate knowledge of Microsoft Office (Word, Excel, PowerPoint)


• Intermediate knowledge of BrassRing and Publix Property Portal


• Advanced knowledge of Compass


• Basic skills in SAP

• Employee stock ownership plan that contributes Publix stock to associates each year at no cost


• An opportunity to purchase additional shares of our privately-held stock


• 401(k) retirement savings plan


• Group health, dental and vision plans


• Paid Time Off


• Paid Parental Leave


• Short- and long-term disability insurance


• Tuition reimbursement


• Free hot lunches (buffet-style) at facilities with a cafeteria


• Visit our website to see all of our benefits: Benefits - Jobs (publix.com)