Senior Business Administrator, Thirty Million Words at The University of Chicago in Chicago, Illinois

Job Description:

Department



BSD SUR - OHNS: Thirty Million Words



About the Department



The TMW Center for Early Learning + Public Health at the University of Chicago develops, tests, and implements evidence-based interventions designed to promote very young children's cognitive and social-emotional development, with a priority placed on that of children living in poverty. TMW Center interventions are designed to be overlaid onto existing health, education, and social service systems working at scale in a given community in order to meet families where they already are. The TMW Center has a robust research and development strategy that includes further development and testing of TMW interventions; harnessing technology to support behavior change, intervention engagement, and analysis; and furthering strategies to engage adult caregivers (parents, early educators and others) in the TMW Center's interventions across the health, early learning, and social service sectors.



Job Summary



This position manages a broad range of business operations for the Thirty Million Words Center for Early Learning + Public Health (TMW). Develops and implements office procedures and policies and ensures compliance. Leads student and staff onboarding and orientation efforts in close coordination with team leads.



Responsibilities

• Identifies needs for student staffing support across TMW projects.


• Provides general management and administrative support for staff and students, including general office orientation.


• Manages and allocates office resources such as workspaces, computers, phones, and common spaces.


• Develops, maintains, and trains on office-wide policies such as travel documentation and reimbursement and emergency preparedness plans.


• Uses best practices to develop and execute organization's operational and overall strategic plan. Develops and implements relevant policies and procedures and ensures compliance.


• Plans, develops, analyzes and manages budget, including developing multi-year budget forecasts. May oversee the preparation and management of grant and contract proposals, ensuring compliance with all University, federal and private foundation guidelines and regulations. Develops financial reports and assists with seeking funding for grants.


• Works with minimal guidance in space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations.


• Performs other related work as needed.

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:




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Preferred Qualifications




Education:

• Advanced degree in a related field.

Experience:

• Prior experience in an academic medical center.

Preferred Competencies

• Excellent people skills including the ability to build strong rapport and trust and maintain confidentiality.


• Handle multiple tasks and assignments simultaneously.


• Problem-solving skills, including a strong ability to prioritize.


• Excellent organizational skills, including strong attention to detail.


• Initiative, independent judgment, and discretion.


• Think creatively and to translate creative ideas into concrete work product.

Application Documents

• Resume/CV (required)


• Cover Letter (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family



Administration & Management



Role Impact



Individual Contributor



FLSA Status



Exempt



Pay Frequency



Monthly



Scheduled
Weekly Hours



40



Benefits Eligible



Yes



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. Apply Now