Program Coordinator / Executive Assistant at Horizontal Talent in Mendota Heights, Minnesota

Job Description:

Essential Functions:

Community Grants Management

• Maintain our online grants management system by helping applicants keep their profiles and user information up to date, adding installments with each quarter's awards, reviewing old or abandoned applications/drafts and communicate with applicants about any changes in the system.
• Take thorough notes during the committee meeting.
• Document committee decisions in the Foundation's grants management system after the Board Meeting.
• Maintain and file meticulous records of grantmaking awards, grantee reports, financial acknowledgements from nonprofits, and any changes to grantmaking policies.
• Review the Foundation inbox daily and manage the requests.

Foundation Development and Event Planning

• Execute plans for fundraising events and volunteer activities in partnership by managing the supplies needed, shipping and receiving, and managing the communication plan with the Corporate Marketing team.
• Support the creation of signage and marketing collateral for fundraising events and activities.

Perform other duties as assigned, including, but not limited to:

• Manage the charitable submission and documentation process.
• Take notes during all committee and board meetings.
• Partner with international business units to create equitable messaging and marketing for their region.
• Create award letters, receipts and reports.

Job Qualifications

• Bachelor's degree with at least 2 years of experience directly related to nonprofit operations, sales support, marketing and communications, or executive administration. In lieu of a bachelor's degree, candidates with at least four (4) years of experience directly related to nonprofit operations, sales support, marketing and communications, or executive administration will be considered.
• Strong ability to use Microsoft Office suite, particularly Excel and PowerPoint.
• Ability to take a check list and execute the details autonomously.
• Working knowledge of a nonprofit organization and the unique operation requirements for this kind of a business.
• Strong verbal and written communication skills and the ability to present effectively to small and large groups.
• Proven ability to be organized and move work through multiple teams and partners within an organization.

Core Competencies - Candidates should embody these attributes:

*Takes Action: We embrace opportunities and challenges with a sense of urgency and enthusiasm.
*Instills Trust: We are genuine, committed, and act with integrity in everything we do.
*Drives Results: We set challenging goals, hold ourselves accountable, and measure results.
*Effective Decision-Making: We make timely and informed decisions that align with business goals.
*Customer-Centric: We put our customers at the center of all that we do.
*Builds Partnerships: We foster effective communication, teamwork and inclusion.
*Personal Development: We actively engage in learning and professional growth
*Continuous Improvement: We pursue innovative solutions and improve our business processes