Accounts Payable Specialist at Flaherty & Collins Properties in Indianapolis, Indiana

Job Description:

Accounts Payable Specialist
 

Department: Accounting

Location: Corporate Office

Reports to: Assistant Controller

Summary of Role: The Accounts Payable Specialist's primary responsibilities are the cash management and accounts payable functions for a portfolio of properties.

Position Type: Full Time – Non Exempt (eligible for overtime)
 

Key Responsibilities:
 

• Process vendor invoices, refund requests, and debt service payments for accuracy, resolving discrepancies, and entering data into the system.


• Review and distribute vendor payments weekly, and initiate wire and ACH transactions to lenders, vendors, and property owners as required. 


• Process payment information for 1099’s.


• Assist property accountants with research and reconciliation of unclaimed property.


• Answer phone, email, mail, and walk-in inquiries related to accounts payable; research questions; provide information.


• Coordinate with property personnel and Regional Property Managers to provide cash balances, obtain relevant information regarding vendor payments, and other necessary information as requested. 


• Manage property cash to ensure critical bills such as mortgages, utilities, payroll, and management fees are paid timely.


• Analyze/review vendor statements for accuracy and resolve discrepancies with property management vendors.  Check credit balances, and request cash refunds on credit balances.


• Work on special projects as needed.


• Fill in for employees on the accounting team as needed.


• Maintain accurate accounts payable records in accordance with accounting best practices.


• Organize and file appropriate reports and paperwork.  Maintain invoice copies for owner reporting and draw requests.


• Ensure compliance with company policies and procedures as they relate to accounts payable.


• Assist Assistant Controller in preparation of any daily and weekly reports, communications, etc. 


• Perform any additional duties assigned by the Assistant Controller.
   

Qualifications and Experience
 

• Associate degree in accounting, finance, or related field desired but not required. 


• 3 years prior Accounts Payable experience.


• Proven experience of economics and working with accounting principles and practices, financial markets, banking, and the analysis and reporting of financial data.

Work Values:

• 
  Diligent: 100% Responsibility - Proactive mindset and always proceeds with strategy in mind.  Committed to delivering high-quality results through meticulous effort, dedication, and a strong work ethic.


• 
  Integrity: Honesty in actions and words, practices vigorous authenticity. Acting with integrity and maintaining ethical conduct, valuing honesty, transparency, and fairness in all interactions with internal leadership, colleagues, and external partners.


• 
  Humbly Confident: Demonstrates a unique blend of humility and self-assuredness, with the ability to openly collaborate and communicate effectively with clarity, respect, and empathy.


• 
  Respectful Team Player: Commitment to organizational goals, values teammates, respects others' leadership, and embraces collective success.


• 
  Winning Mindset: Winners never settle – be passionate and stay hungry.  Celebrates others' successes and embraces failure as stepping-stones.  Invested in individual growth and professional development.
   

Key Competencies and Skills:
 

• 
  Computer Proficiency: Ability to navigate and utilize company-specific software and systems. Proficient in Microsoft Office suite.
  


• 
  Planning & Organizing: Coordinates details for effective plans, accounting for small details. Handles multiple tasks/priorities at once seamlessly.


• 
  Customer Focused - Makes all decisions with the impact on customer success and/or satisfaction in mind.


• 
  Critical Thinking - Demonstrates ability to analyze, synthesize, and apply information in order to solve problems.


• 
  Mathematical Aptitude: Demonstrates a strong ability to understand and apply mathematical concepts and principles.


• 
  Communication: Using language, verbal and written, to share and collect information, exchange ideas and openly explore a variety of perspectives while being flexible to adjust style and content to each unique person, audience and situation.


• 
  Analytical Thinking: Capacity to analyze data, make assessments, and identify areas for improvement.


• 
  Problem Solving: Courageous and adept at solving problems. Generates multiple viable solutions or courses of action to resolve a challenge or solve an issue.