Contract and Procurement Manager at Bois Forte Tribal Government in Nett Lake, Minnesota

Job Description:

POSITION PURPOSE
The Contract Manager will be responsible for overseeing contracts and agreements made by the Tribal Government with other entities. The successful candidate will manage the Tribal Government’s contracting with vendors and contracted employees, ensure that contracts are in place when needed, and develop and implement a comprehensive contract development and tracking system to promote Tribal Government compliance with all relevant laws, regulations, and procurement policies.

ESSENTIAL DUTIES, FUNCTIONS, & RESPONSIBILITIES
1. Develop and implement a comprehensive contract management system for the Tribal Government.
2. In coordination with the Tribal Attorney, develop contract templates and guidance for use in various circumstances
(independent contractors, contract employees, etc.).
3. Develop contract drafts that meet the needs of the Tribal Government for review by the Tribal Attorney.
4. Coordinate with Human Resources and/or the Tribal Council on development of Employment Contracts as needed.
5. Negotiate terms and conditions with vendors, contractors, and other entities as needed.
6. With the guidance of the Tribal Attorney, ensure that all contracts are executed in a timely manner and are in
compliance with relevant laws, regulations, and policies.
7. Develop policies and procedures related to contract management and ensure that they are followed.
8. Provide training and guidance to other Tribal Government staff regarding contract management best practices.
9. Manage the contract renewal process, notify departments of upcoming expiring contracts, and negotiate new contracts
as appropriate.
10. Act as a liaison between the Tribal Government and other entities involved in the contracts.
11. Maintain accurate records of all contracts and related documents, including procurement documents and justifications.
12. Ensure contracts are fully executed and files are available to all relevant staff.
13. In coordination with the Tribal Attorney, ensure that contracts include required federal or state provisions as
appropriate, including Davis-Bacon prevailing wage requirements or Build America Buy America provisions.
14. Ensure Tribal Employment Rights Ordinance (TERO) contract provisions are incorporated in contracts, when
appropriate, and coordinate with the TERO Office regarding TERO-covered projects as needed.
15. Gather and maintain necessary documents for all contracts, as applicable:
o W-9
o Unique Entity Identification Number
o Verify Sam’s Registration
o Verify and document vendor is not suspended or disbarred.
o Obtain minority and or Indian Preference status.
o Collect Contractor insurance documents as needed.
o Obtain weekly Certified Payroll Reports
o Verify correct wages on Certified Payroll Reports.
16. Assist with and ensure Procurement Policies and Procedures are followed.
17. Assist with annual Procurement Policy Training for all Tribal Government Staff.
18. Develop and maintain an approved vendor list and a Bois Forte suspension/debarment list.
19. Perform Purchasing duties when Purchasing Agent is not available.
20. Obtain and monitor all Conflict-of-Interest Statements for all Bois Forte Tribal Government staff.
21. Track all rebates from vendors and ensure the appropriate department has access to rebates for appropriate use.
22. As an employee of the Bois Forte Reservation, will follow the Bois Forte Procurement Policy and any other applicable
procurement requirements when obtaining goods and/or services for the Bois Forte Band of Chippewa.
23. Other duties as assigned. 

MINIMUM MANDATORY QUALIFICATIONS
Experience:
• Three (3) to Five (5) years of experience in contract management or related field.
Education:
• Bachelor’s Degree in business administration, law, or related field.
• In place of formal education, either a Certified Professional in Supply Management (CPSM)
or Certified Public Procurement (CPPO) certification will be accepted.
• Candidates without a Bachelor’s Degree or professional certification will be considered with
a minimum of seven (7) years of progressively responsible experience in contracts or
procurement management in lieu of the previously stated mandatory experience
requirement.
License/Certification:
• None.
Mandatory Knowledge, Skills, Abilities and Other Qualifications:
• Knowledge of federal and state laws related to contracts and procurement.
• Strong negotiation and communication skills.
• Ability to manage multiple contracts simultaneously.
• Excellent problem-solving and analytical skills.
• Thorough knowledge of the RFP Process under the Tribal Governments Procurement Policy
and Procedures.

PRE-EMPLOYMENT DRUG TESTING APPLIES. INDIAN PREFERENCE WILL APPLY. UPON PRESENTATION OF DD-214 WHICH REFLECTS HONORABLE DISCHARGE, APPLICANTS WILL RECEIVE VETERAN’S PREFERENCE POINTS.

Please visit our website by clicking Apply to complete an application. Applications are accepted via: Fax, Email, U.S. Mail, and In Person. 

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