Department Administrative Coordinator at Greif Packaging LLC in Delaware, Ohio

Job Description:

Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.

Job Requisition #:

028690 Department Administrative Coordinator (Open)

Job Description:

Greif is a leading supplier of industrial packaging products and services, growing from its beginnings in Cleveland, Ohio, to a global footprint across more than 30 countries and 200-plus locations.

OUR VISION:

Be the best performing customer service company in the world.

OUR PURPOSE:

We create packaging solutions for life’s essentials.

ROLE OVERVIEW:

Join our dynamic team as a key player in driving the efficiency of our shared service organization! You'll provide top-notch secretarial and administrative support, ensuring seamless operations and empowering leaders and colleagues. Handle confidential, time-sensitive tasks with precision, and leverage your financial and business savvy to make an impact. With strong communication skills, you'll deliver high-quality results, whether it's over the phone, through email, or in person.

This is a part time hybrid role in Delaware, OH. We require 2 days a week in office and working a total of 20 hours a week!

Key Responsibilities:

• Maintains directories/databases and prepares and distributes associated reports.


• Maintains Inside Greif for the shared service organization.


• Maintains established procedures and recommends revisions or new procedures as appropriate.


• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.


• Compiles information, composes reports, letters and other written formats of communications.


• Maintains various files including correspondence, memos, reports, proposals, records, and other material specific to the department.


• Usage of COUPA to process POs for the department and receive products and services.


• Responds to and resolves administrative inquiries and questions.


• Prepares agendas, presentations, and schedules for meetings. Records and distributes minutes or other records for meetings.


• Handle confidential documents, such as contracts, performance reviews, bonus letters, correspondence. Schedule associated confidential meetings.


• Arranges all business travel for department which may require weekend or after-hours assistance. Processes expense reports via XM system. Reconciles credit card statements. Tracks down receipts, if needed.


• Prepares letters, memos, forms, and reports according to written or verbal instructions, or from knowledge of company policy


• Provide support for general data auditing as requested and provide audit request information to internal and external auditors.


• In-office support includes:
  
  
  • Update Gemba Boards
  
  
  • Maintains office supplies and coordinates maintenance of office equipment.
  
  
  • Set up meetings/events including office space as well as catering when needed.
  
  
  • New employee on-boarding.
  
  
  • Handles setting up video conferencing and trouble shooting.
  
  
  • Greet in-person visitors.
  
  
  
  


• Support A/P activities such as report monitoring for Unused Airfare Credits and Missing Utilities


• Support Compliance activities such as updating expiration dates for sales tax exemption certificates.


• Performs other duties as assigned.


• Computer skills required:  MS Tools including PowerPoint, Word, Excel

At Greif, your work has purpose, colleagues care about your well-being, and you have the opportunity to grow and thrive. Service and leadership are the core of everything we do. Our global presence provides us a platform to do good in the world.

#LI-EF1

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EEO Statement:

https://www.greif.com/wp-content/uploads/2023/04/HR-101-Equal-Employment-Opportunity-Policy-English.pdf

We offer a competitive salary, excellent benefits and opportunity for growth. Greif, Inc. is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran. For more information read Greif’s Equal Opportunity Policy.

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