Job Description:

Mission:

Waséyabek Federal Services, LLC (WFS) is a 100% Tribally owned, Native American SBA 8(a) small business of the Nottawaseppi Huron Band of the Potawatomi (NHBP). WFS is part of a portfolio of companies managed by Waséyabek Development Company, LLC, a 100% Tribally owned economic development firm focused on income diversification on behalf of NHBP that reaches beyond gaming is a well-funded, experienced small business, with substantial liquid assets and experience in federal contracting. WFS has borrowing capacity to meet the daily cash needs of new business development, new award support, and operational working capital. WFS is well-versed in federal contract compliance and providing outstanding support services. Members of NHBP or other federally-recognized tribes are encouraged to apply. Members of NHBP or other federally-recognized tribes are encouraged to apply.

Position Summary:

The Administration Specialist position will provide administrative support to the Technology Development Center of the National Energy Technology Laboratory. Will be required to work independently on projects requiring research and preparation of purchase requisitions and associated quote materials. Other responsibilities for this position include secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), support current office systems, technologies, practices, and strategic plans.

Responsibilities:

• Make travel arrangements and submit travel authorizations and vouchers. Develop travel itineraries, prepare travel directions, and provide event materials. Assist in resolving travel related reimbursement issues. Assist other employees with corporate travel as needed.
• Coordinate meetings, manage calendar and daily schedule.
• Coordinate logistics (e.g., scheduling, resources, Webex, call-in numbers, etc.) for meetings and events to include scheduling, setting up conference rooms, and securing proper equipment for internal and external events. Provide meeting materials for attendees.
• Handle and use fax machines, photo copiers, scanners, videoconferencing, telephone system, computer, and office software efficiently. Ensure the organization and cleanliness of the copy and fax areas. On a frequent basis (at least daily), verify machines are working properly. Refill paper bins, empty shredder bags, and ensure staplers are working to facilitate efficient staff usage.
• Sort and distribute incoming standard mail, pick-up and deliver correspondence packages routed between NETL sites. Complete appropriate UPS Express Account and Authorization Approval form used to ship items through UPS.
• Prepare purchase requisitions using government’s purchasing system STRIPES.
• Support staff with general typing, formatting of documents, reports, completing and submitting various forms and recordkeeping, work orders, and data entry. Fax, scan, copy, file, etc., as needed.

Qualifications:

• High school diploma or equivalent and a minimum of 3 years’ administrative support experience.
• Proficiency with Microsoft products (Word, Excel, PowerPoint, Project, Outlook, MS Team and Share Point Online). Ability to learn government software programs and systems.
• Excellent grammatical and proofreading skills.
• Ability to communicate and interact with others at various levels of management, both in person and/or by telephone and computer to conduct business.
• Ability to maintain confidentiality.
• Steward the organizational culture with a focus on teamwork and commitment to service amidst a diverse colleague and customer base.
• Ability to quickly adapt focus, adjust schedule and problem solve to meet evolving work demands and needs of supervisor and other stakeholders.
• Highly resourceful team-player, with the ability to also work independently and balance multiple competing priorities and tasks.
• Ability to pass a pre-employment drug screen and pass an extensive background investigation, including but not limited to personal and professional financial history, nationwide criminal record search, credit check and other relevant background information deemed necessary by WDC.

Physical Requirements:

This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Flexibility related to work hours as project demands arise.
• Occasionally required to move 5 – 25 pounds.
• Must be able to remain in a stationary computer position for extended periods of time.
• Must be able to use hands and fingers to type.
• Must be able to reach with hands and arms for using a computer.

Waséyabek Development Company is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Native American & Veteran Hiring Preferences will be applied in accordance with WDC policy.

PI249113598

Salary:

$16.00

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